Occupancy Planning Lead

JLL; Chandler (AZ); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay early access

Job summary

JLL is seeking an Occupancy Planning Lead to direct a team delivering strategic occupancy planning for a major technology client. You will build relationships with client leadership and internal JLL teams to shape space utilization and sequencing of moves across Chandler, AZ and Austin, TX.

The role emphasizes data-driven decision making, executive communication, and leading change in a dynamic workplace environment.

Qualifications

• 5–7 years of occupancy planning at a strategic level or related data analytics
• Advanced Excel skills including pivot tables and XLOOKUP
• Proven ability to manage stakeholders and cross-team collaboration
• Experience leading teams and driving transformation initiatives
• Experience implementing workplace technologies or CAFM/IWMS platforms
• Strong communication, presentation and executive-level influencing skills

Responsibilities

• Build and maintain strategic client relationships and coordinate across JLL units
• Develop occupancy plans and move sequences to maximize space utilization
• Analyze real estate data using Excel and AI tools to inform decisions
• Advise on site strategies, policies and portfolio planning
• Lead and mentor teams, set expectations, ensure timely deliverables
• Create executive-ready presentations translating data into recommendations
• Apply AI tools to streamline research and improve deliverables
• Navigate organizational change with strategic thinking and risk awareness

Skills

Occupancy planning

Strategic planning

Excel proficiency

Stakeholder management

Project leadership

Change management

Education

Bachelor's degree inManagement/Real Estate/Design

Tools

CAFМ/IWMS

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: Chandler, AZ or Austin, TX (Onsite)

What this job involves:

As an Occupancy Planning Lead at JLL, you'll direct our team supporting a major technology client, serving as the trusted advisor for all occupancy planning services. This role sits at the intersection of strategy and execution-you'll leverage industry expertise and best practices to deliver exceptional outcomes while providing thought leadership that shapes how our clients optimize their real estate portfolios. At JLL, we are collectively shaping a brighter way for our clients, ourselves and our fellow employees, and this position exemplifies that commitment. You'll balance strategic thinking with hands-on problem-solving, building critical relationships across JLL businesses and client organizations while championing innovative approaches to workplace planning. Your expertise will drive space utilization strategies, sequencing complex moves, and resolving planning challenges that align with broader business goals.

What your day-to-day will look like:

• Build and maintain strategic relationships with client leadership and internal JLL teams, serving as the primary point of contact for occupancy planning initiatives while fostering coordination across multiple business units

• Develop comprehensive occupancy plans and move sequences that maximize space utilization, align with client objectives, and balance competing priorities across the portfolio

• Analyze complex real estate data using Excel (pivot tables, XLOOKUP, advanced calculations) and AI-powered tools to uncover insights, create compelling narratives, and inform strategic decision-making

• Collaborate with leadership teams to recommend space policies, develop site strategies, and provide expert guidance on workplace optimization and portfolio planning

• Lead and mentor your team through ambiguous situations, providing clear direction, establishing expectations, and ensuring timely execution of deliverables with measurable outcomes

• Create persuasive presentations and executive-level communications that translate technical data and floor plans into actionable recommendations for diverse audiences

• Champion innovation by leveraging generative AI tools to streamline research, enhance productivity, and improve the quality of client deliverables while applying critical thinking

• Navigate organizational change with resilience and strategic acumen, making risk-informed decisions that drive transformation and sustainable improvements

Required qualifications:

• 5-7 years of experience in occupancy planning at a strategic level, interior office planning, or corporate real estate data analytics

• Exceptional communication abilities including active listening, persuasive presentation skills, and capacity to engage effectively from administrative to executive levels

• Advanced Microsoft Excel proficiency with expertise in pivot tables, XLOOKUP, complex calculations, and floor plan interpretation

• Proven stakeholder management skills with ability to build critical relationships, coordinate across JLL businesses, and diplomatically balance competing priorities

• Strong bias toward transformation and execution, coupled with structured problem-solving approach and commercially astute perspective

• Demonstrated project management capabilities including effective structuring, staffing, and management with clarity of expectations and corrective action when needed

• High perseverance and resourcefulness with ability to work effectively in ambiguous situations while maintaining unwavering ethical standards

• Influencing and collaborative leadership style that inspires action, operates with urgency, and drives teams toward common vision

Preferred qualifications:

• Bachelor's degree in Management, Architecture, Design, Real Estate, Data Analytics, or related field

• Experience leading large-scale teams, managing P&L, or supporting organizational transformation initiatives in corporate real estate or consulting environments

• Deep expertise in occupancy planning best practices, space optimization strategies, and portfolio management with proven track record driving sustainable change

• Background serving as trusted advisor to executive-level clients or leading cross-functional teams in complex corporate settings

• Experience implementing workplace technologies, leading digital transformation, or serving as Subject Matter Expert for CAFM/IWMS platforms

• Track record developing standard operating procedures or leading change management initiatives that deliver measurable operational improvements

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Austin, TX, Chandler, AZ

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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