Observatory Administrative Associate

Phase2 Technology; Fort Davis (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

University of Texas at Austin is seeking an Administrative Associate for McDonald Observatory in West Texas. The role provides administrative and clerical support, manages calendars, processes payments, and coordinates travel for the Superintendent and staff.

Responsibilities include ensuring compliance with university policies, maintaining vendor and event documentation, and supporting on-site residents and observatory operations.

Qualifications

• This position requires a high school diploma or GED with clerical experience or a Bachelor's degree with relevant experience.
• Proficiency with Microsoft Office, especially Excel and Word, and strong writing skills.
• Ability to work independently and collaboratively with teams and staff.
• Experience interacting with staff, visitors, and residents in a professional manner.

Responsibilities

• Administrative support for the Superintendent and office staff, including calendar management and travel coordination.
• Financial duties including vouchers, payments, Pro-Card, and banking reconciliations.
• Ensure compliance with university policies and coordinate with the Austin Business Office.

Skills

Microsoft Office

Excel

Word

Communication skills

Problem solving

Independence

Education

High school diploma or GED

Bachelor's degree

Tools

UT mainframe

Workday

UT web applications

Job description

University of Texas at Austin is seeking an Administrative Associate for McDonald Observatory in West Texas. The role provides administrative and clerical support, manages calendars, processes payments, and coordinates travel for the Superintendent and staff.

Responsibilities include ensuring compliance with university policies, maintaining vendor and event documentation, and supporting on-site residents and observatory operations.