Astronomy Travel & Events Coordinator

utaustin; Utah; On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Retirement plan

Paid vacation and sick time

Paid holidays

Job summary

The University of Texas at Austin's McDonald Observatory on the UT Austin campus seeks a Travel and Entertainment Specialist to coordinate travel and official occasion activities for the Observatory and the Department of Astronomy.

You will handle travel arrangements and reimbursements, assist with official occasion requests, and support accounts payable/receivable and purchasing to ensure policy compliance and smooth operations.

Qualifications

• High school graduation or GED.
• Experience with Microsoft Office suite, including intermediate Excel and Word.
• Working knowledge of travel and entertainment policy, expense reimbursement rules, or ability to learn quickly.
• Ability to manage high-volume workload and prioritize tasks with attention to detail.

Responsibilities

• Process travel authorizations and arrange travel for staff, faculty, students, and visitors.
• Prepare travel reimbursement vouchers and vendor payments following UT policies.
• Review entertainment requests and coordinate funding sources and reimbursements.
• Support accounts payable, accounts receivable, and purchasing functions as required.

Skills

MS Office

Policies knowledge

Prioritization

Attention to detail

Education

High School Diploma or GED

Job description

The University of Texas at Austin's McDonald Observatory on the UT Austin campus seeks a Travel and Entertainment Specialist to coordinate travel and official occasion activities for the Observatory and the Department of Astronomy.

You will handle travel arrangements and reimbursements, assist with official occasion requests, and support accounts payable/receivable and purchasing to ensure policy compliance and smooth operations.