ObGyn Surgical Scheduling Specialist

Brown Medicine; United States; On-site; USD 26,000 - 43,000; Full time

Job summary

Brown University Health is seeking a Surgical Scheduling Coordinator to coordinate and schedule procedures across operating rooms and facilities. You will liaise with physicians, patients, departments, and insurers to ensure a seamless surgical experience while upholding high patient care standards.

The role emphasizes communication, organization, and adherence to hospital policies, with duties spanning pre-admission testing, referrals, and post-operative scheduling.

Qualifications

• Minimum of three (3) years of surgical scheduling experience in a physician practice or healthcare setting.
• Experience demonstrating effective organizational, leadership, and communication skills.
• Knowledge of scheduling processes, hospital policies, and OBGYN terminology.
• Proficiency with scheduling software and Microsoft Outlook.
• Ability to maintain confidentiality and provide patient-centered service.

Responsibilities

• Coordinate and schedule surgical procedures for all OBGYN Associates physicians, including elective, urgent, robotic, and non-robotic surgeries, in accordance with hospital guidelines and physician preferences.
• Manage physician operating room block schedules, maximize utilization of assigned block time, release unused blocks as appropriate, and secure additional operating room time when needed.
• Coordinate surgical assistant coverage and related case requirements.
• Serve as a resource for physicians and practice staff regarding operating room schedules, hospital policies, and procedural requirements.
• Communicate all surgical schedule changes to physicians, operating room personnel, pre-admission testing departments, and other appropriate stakeholders.
• Utilize designated scheduling software and electronic systems to accurately schedule and document surgical cases.
• Meet with patients prior to surgery to review the surgical process, answer questions, and provide procedural guidance.
• Obtain required medical clearances from appropriate healthcare providers prior to scheduled procedures.
• Verify insurance coverage and coordinate with hospital financial counselors to facilitate pre-admission approvals and financial clearance.
• Obtain all necessary referrals, authorizations, and supporting documentation required for surgical procedures.
• Maintain physician surgical schedules through Outlook calendars and other scheduling platforms.
• Schedule pre-admission testing, pre- and post-operative appointments, obstetric anesthesia consultations, amniocentesis procedures, external versions, outpatient infant circumcisions, and other related services.
• Serve as a liaison for patients with special needs, ensuring appropriate accommodations and support throughout the care process.
• Monitor daily obstetrical patient activity, including delivery schedules and notifications.
• Coordinate communication and support services for patients experiencing pregnancy loss and notify hospital departments as required.
• Provide coverage for induction scheduling and other scheduling functions as needed.
• Monitor physician admitting privileges and ensure all privileges remain current. Communicate with physicians regarding suspended privileges and admission restrictions when applicable.
• Attend and actively participate in departmental meetings and training sessions.
• Support quality assurance, patient safety, environmental safety, and infection prevention initiatives in accordance with departmental and organizational standards.
• Perform additional duties and responsibilities as assigned.

Skills

Verbal & written communication

Organization & prioritization

OBGYN terminology

Scheduling software

Microsoft Outlook

Confidentiality & professionalism

Patient-centered service

Attention to detail

Education

High School Diploma or equivalent

Associate degree in related field

Job description

Brown University Health is seeking a Surgical Scheduling Coordinator to coordinate and schedule procedures across operating rooms and facilities. You will liaise with physicians, patients, departments, and insurers to ensure a seamless surgical experience while upholding high patient care standards.

The role emphasizes communication, organization, and adherence to hospital policies, with duties spanning pre-admission testing, referrals, and post-operative scheduling.