OB-Gyn Administrative Specialist

University of Mississippi Medical Center; Jackson (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

The Administrative Assistant in the Obstetrics & Gynecology department at University of Mississippi Medical Center provides comprehensive administrative support, manages daily office operations, coordinates schedules, handles communications, and assists with a variety of administrative tasks to ensure efficient departmental functioning.

Education and experience include a degree (or HS Diploma) plus two years in customer service or admin roles; strong MS Office skills, excellent organizational

Qualifications

• Degree or high school diploma with 2 years of admin/customer service experience required.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills; ability to handle confidential information.

Responsibilities

• Office Management: maintain supplies, inventory, and a professional workspace.
• Scheduling: coordinate appointments, meetings, and conferences for department staff and faculty.
• Communication: manage emails, phone calls, and mail as a point of contact.
• Documentation: prepare, edit, and distribute documents and reports; maintain records.
• Event coordination: assist with departmental events, seminars, and workshops.
• Financial support: process invoices, expense reports, and purchase orders; assist with budgeting.

Skills

MS Office proficiency

Organizational and time management

Written and verbal communication

Discretion with confidential info

Detail oriented and multitask

Basic medical terminology knowledge

Education

Degree (Associate or Bachelor) or High School Diploma/GED

2 years of customer service or administrative support experience

Tools

Microsoft Office Suite

Job description

The Administrative Assistant in the Obstetrics & Gynecology department at University of Mississippi Medical Center provides comprehensive administrative support, manages daily office operations, coordinates schedules, handles communications, and assists with a variety of administrative tasks to ensure efficient departmental functioning.

Education and experience include a degree (or HS Diploma) plus two years in customer service or admin roles; strong MS Office skills, excellent organizational