OAP – Facilities Operations Administrative Professional (4-B)

Jobsitemnasa; Minnesota; Vor Ort; USD 38.000 - 41.000; Vollzeit

Benefits dieser Stelle

Meaningful work

Professional growth opportunities

Benefits

Zusammenfassung

Osseo Area School District ISD 279 is seeking an Administrative Specialist for Facilities Operations. You will provide specialized administrative, purchasing, records-management and scheduling support to Facilities Operations and Health & Safety programs.

This role keeps information accurate, coordinates with district staff and vendors, and ensures facilities, safety and construction documentation is organized and accessible when needed. It is a 1.0 FTE, 8 hours/day, 260/261 days/year position.

Qualifikationen

• High school diploma or equivalent.
• Strong organizational, computer, recordkeeping and written and verbal communication skills.
• Ability to manage deadlines independently and handle confidential information.
• Proficiency with standard office software and ability to learn district software.

Aufgaben

• Process and track department requisitions, purchase orders, invoices, purchasing records and vendor communications.
• Coordinate scheduling, documentation and follow-up for inspections and vendor services.
• Support safety training administration using Vector LMS, including assigning courses and tracking.
• Maintain records for AED equipment, SDS, chemical inventories, licenses and certifications.
• Organize and maintain facility and construction records, drawings, submittals and warranties.
• Assist with communications and meeting materials for Safety Committees.
• Provide administrative support to Facilities leadership and Health & Safety staff.
• Perform other comparable duties as assigned.

Kenntnisse

Organizational skills

Computer skills

Recordkeeping

Written and verbal communication

Ausbildung

High school diploma

Tools

Office Suite

Spreadsheets

Jobbeschreibung

Starting Date: To Be Determined

Job Summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized administrative, purchasing, records-management and scheduling support to Facilities Operations and assigned Health & Safety programs.

This position maintains accurate information, coordinates with district staff and outside vendors, and helps ensure that facilities, safety and construction documentation is organized and available when needed.

Responsibilities and tasks include:

• Process and track department requisitions, purchase orders, invoices, purchasing records and vendor communications.
• Coordinate scheduling, documentation and follow-up for routine building and life-safety inspections, environmental testing and related vendor services.
• Support employee safety training administration through Vector LMS, including assigning courses, maintaining training records and tracking completion.
• Maintain records and databases for AED equipment, Safety Data Sheets, chemical inventories, environmental testing, licenses, certifications and other compliance programs.
• Use district-approved artificial intelligence (AI) tools to assist with administrative tasks, such as organizing information, drafting routine communications, summarizing non-confidential documents, and improving recordkeeping workflows; verify accuracy and follow district data privacy and security requirements.
• Organize, upload and maintain digital facility and construction records, including drawings, blueprints, specifications, submittals, warranties and project closeout documents.
• Assist with communications, records and meeting materials for district and site Safety Committees, and coordinate updates to building and emergency maps.
• Provide administrative support to Facilities leadership, building operations staff and Health & Safety personnel while managing multiple priorities and confidential information.
• Perform other comparable duties as assigned.

Minimum qualifications include:

• High school diploma or equivalent.
• Strong organizational, computer, recordkeeping and written and verbal communication skills.
• Ability to manage deadlines independently, maintain accurate records and handle confidential information appropriately.
• Proficiency with standard office software, spreadsheets and electronic filing systems, with the ability to learn district software.

Preferred qualifications include:

• Experience with purchasing, accounts payable, vendor scheduling or administrative support in a school district or similar organization.
• Experience using AI-assisted productivity tools responsibly to improve administrative efficiency, accuracy and information organization.
• Experience maintaining training/compliance databases, technical documents, facility records or construction project files.

Bargaining Unit: Osseo Administrative Professionals (OAP)

Salary: Classification 4-B - $27.36-$29.81 per hour; View salary grid on the respective bargaining unit listed above, accessible via our Employee Contracts page

Work Schedule: 1.0 FTE; 8 hours/day; 260/261 workdays per year (12-month position)

Department: Facilities Operations

Reports To: Assistant Director of Facilities Operations

Desired Start Date:12/1/2026

Osseo Area Schools Offers:

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Mentorship programs for teachers and educational support professionals
• Summer opportunities
• and more!

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District's Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran's Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [e-mail] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.