O&M Service Admin & Contracts Coordinator

Johnson Controls; Beaumont (TX); On-site; USD 63,039,000 - 83,097,000; Full time

Job summary

Johnson Controls, a global leader in building systems, seeks a detail‑oriented administrative assistant to support service contract renewals, accounts receivable, and daily O&M operations. You will manage CMMS, open work orders, track inventory, and assist with invoicing and customer communications.

The role requires strong MS Word/Excel skills, high school diploma, and the ability to handle multiple tasks with accuracy and professionalism.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• Proficient with MS Word and Excel.
• Experience with CMMS is a plus.
• Strong communication and organizational skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Support the renewal process for service contracts and assist Accounts Receivable activities.
• Provide back‑up customer call handling and general admin support in O&M operations.
• Maintain CMMS, open/close work orders, track inventory and purchases.
• Prepare routine invoices and assist with billing requirements.
• Coordinate repairs and service requests for office equipment.
• Assist with HR support tasks and monthly reporting.

Skills

Interpersonal skills

Multitasking

Prioritization

Typing speed

Customer service

Independent work

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

CMMS

Job description

Johnson Controls, a global leader in building systems, seeks a detail‑oriented administrative assistant to support service contract renewals, accounts receivable, and daily O&M operations. You will manage CMMS, open work orders, track inventory, and assist with invoicing and customer communications.

The role requires strong MS Word/Excel skills, high school diploma, and the ability to handle multiple tasks with accuracy and professionalism.