Nursing Staffing Coordinator

Brown University Health; New Port (MD); On-site; USD 30,000 - 50,000; Full time

Job summary

Brown University Health in Newport, RI, seeks an Operations Nurse Staffing Scheduler to manage staffing for the inpatient nursing department. You will schedule all levels of staff, monitor budgets and vacancies, arrange coverage for shifts, and input data into the scheduling and payroll systems to ensure accurate hours and compliant records.

You will work with nurse leaders, coordinate per-diem and float qualifications, monitor overtime, and help contain costs while maintaining patient care

Qualifications

• A level of knowledge generally obtained through completion of high school or General Equivalency Diploma.
• Ability to handle stressful situations and multiple demands in an effective manner and demonstrate organizational and problem-solving skills.
• Excellent communication and customer service skills
• Able to multi-task in order to perform a variety of complex clerical duties.
• Organizational skills to maintain departmental files, records, and statistical data.
• Familiarity with personal computer and mainframe-based system applications.
• Proficient typing and computer keyboard skills.
• Interpersonal skills to effectively interact with a variety of hospital personnel.
• Organizational and analytical ability to arrange schedule considering multiple criteria and priorities.

Responsibilities

• Following established criteria, reviews nursing department schedule to ensure that all work schedules/shifts are filled/covered.
• Arranges coverage to the extent possible utilizing existing and potential resources assuring cost-effective solutions and appropriate staffing ratios are maintained.
• Understands both union contracts IBT, UNAP policies and procedures.
• Utilizes the computerized scheduling system and manual reports to track, schedule and record staff assignments, and attendance activities, updates employee information, e.g., address, hours, skill, certifications, etc. changes, verifies and retrieves data and generates a variety of management reports.
• Collaborates closely with stakeholders to assist with managing payroll activities.
• Communicates with various nurse leaders (Directors, Clinical Managers and Assistant Clinical Managers) to determine whether additional staffing is required and to communicate issues needing intervention.
• Confers with nursing managers concerning per-diem and/or float qualification requirements.
• Ensures that department’s scope of services strives to meet the needs and expectations of internal and external customers.
• Demonstrates flexibility and innovation to facilitate the changes required to improve operations, enhance revenue, effectiveness, productivity, responsiveness, and other key indicators.
• Demonstrates ability to respond to and provide direction on changing workload during crisis and emergency situations.
• Exhibits effective decision-making skills.
• Monitors staffing to ensure the optimal use of scheduled time and overtime for maximum productivity.
• Assists with cost containment by encouraging use of benefit time during periods of low census and/or low workload.
• Ensures the security and confidential treatment of sensitive and private information.
• Maintains all clerical records required for UKG Dimensions.
• Controls timely and appropriate flow of information throughout the department and the organization; keeps stakeholders informed.
• Understands the hospital’s personnel and payroll policies and procedures and union contracts using them as a guide for the process of assigning open shifts.
• May provide functional guidance to new employees regarding the clerical operations, nursing work-scheduling system, department policies and procedures.
• Performs other clerical activities such as daily paperwork, filing, maintaining, and updating manuals, preparing reports, etc. Reviews payroll and staffing reports to monitor accuracy in application of payroll and staffing policies.

Skills

Organizational skills

Communication skills

Customer service

Typing / computer skills

Problem-solving

Education

High school diploma or GED

Tools

UKG Dimensions

Payroll systems

Job description

Brown University Health in Newport, RI, seeks an Operations Nurse Staffing Scheduler to manage staffing for the inpatient nursing department. You will schedule all levels of staff, monitor budgets and vacancies, arrange coverage for shifts, and input data into the scheduling and payroll systems to ensure accurate hours and compliant records.

You will work with nurse leaders, coordinate per-diem and float qualifications, monitor overtime, and help contain costs while maintaining patient care