Staffing Specialist

Lifespan; Newport (TN); On-site; USD 30,362 - 50,103; Part time

Job summary

Lifespan seeks a qualified candidate for the nursing department staff scheduler position in Newport, Tennessee. The role requires organizing nursing department schedules, ensuring coverage, and managing staffing based on availability and regulations. Candidates should have excellent communication and organizational skills, along with the ability to adapt in a fast-paced environment.

The position involves working closely with nursing managers and tracking staffing reports, ensuring optimal productivity and compliance with internal policies. This is a per diem role with variable hours.

Qualifications

• 2-3 years of job-related experience preferred.
• Ability to handle multiple demands effectively.
• Familiarity with personal computers and mainframe systems.

Responsibilities

• Schedule nursing department staff according to budget allocations.
• Review nursing schedules to ensure all shifts are filled.
• Utilize scheduling systems to track staff assignments.

Skills

Excellent communication skills

Organizational skills

Ability to handle stressful situations

Problem-solving skills

Proficient typing and computer keyboard skills

Education

High school diploma or GED

Job description

SUMMARY

Reporting to the Manager of Operations of Inpatient Nursing, under general supervision and according to established policies and procedures, schedules all levels of nursing department staff according to budgeted allocations, identifying department-wide and unit specific deficits created by unscheduled absences and vacancies. Arranges adequate coverage for each shift and proactively for future shifts, scheduling float and per diem staff and unit staff as necessary.

VALUES & SUCCESS FACTORS

• Instill Trust and Value Differences
• Patient and Community Focus and Collaborate

RESPONSIBILITIES

• Review nursing department schedule to ensure that all work schedules/shifts are filled/covered.
• Arrange coverage to the extent possible utilizing existing and potential resources assuring cost-effective solutions and appropriate staffing ratios maintained.
• Understand union contracts IBT, UNAP policies and procedures.
• Utilize the computerized scheduling system and manual reports to track, schedule and record staff assignments, attendance activities, update employee information and generate a variety of management reports.
• Collaborate closely with stakeholders to assist with managing payroll activities.
• Communicate with various nurse leaders (Directors, Clinical Managers and Assistant Clinical Managers) to determine whether additional staffing is required.
• Confere with nursing managers concerning per-diem and/or float qualification requirements.
• Ensure that department's scope of services meets internal and external customer needs.
• Demonstrate flexibility and innovation to facilitate changes required to improve operations, revenue, effectiveness, productivity and responsiveness.
• Respond to and provide direction on changing workload during crisis and emergency situations.
• Exhibit effective decision-making skills.
• Monitor staffing to ensure optimal use of scheduled time and overtime for maximum productivity.
• Assist with cost containment by encouraging use of benefit time during low census or low workload periods.
• Ensure security and confidential treatment of sensitive and private information.
• Maintain all clerical records required for UKG Dimensions.
• Control timely and appropriate flow of information throughout the department and the organization; keep stakeholders informed.
• Understand hospital's personnel and payroll policies and procedures and union contracts to guide shift assignment process.
• Provide functional guidance to new employees regarding clerical operations, nursing work-scheduling system, department policies and procedures.
• Perform other clerical activities such as daily paperwork, filing, maintaining and updating manuals, preparing reports, etc.
• Review payroll and staffing reports to monitor accuracy in application of payroll and staffing policies.

MINIMUM QUALIFICATIONS

• BASIC KNOWLEDGE - A level of knowledge generally obtained through completion of high school or General Equivalency Diploma.
• Ability to handle stressful situations and multiple demands effectively; demonstrate organizational and problem-solving skills.
• Excellent communication and customer service skills.
• Able to multi-task in order to perform a variety of complex clerical duties.
• Organizational skills to maintain departmental files, records, and statistical data.
• Familiarity with personal computer, mainframe-based system applications.
• Proficient typing and computer keyboard skills.
• Interpersonal skills to interact effectively with a variety of hospital personnel.
• Organizational and analytical ability to arrange schedule considering multiple criteria and priorities.

EXPERIENCE

2-3 years job-related experience preferred, to be familiar with most, if not all, departmental operations, and the regulations associated with specialized functions.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Fast-paced office environment with urgent conditions associated with addressing nursing department staffing schedule changes. Must be able to perform frequent fine motor skills.

INDEPENDENT ACTION

Follows established policies and procedures under general supervision. Refers specific complex problems to the supervisor when clarification of departmental policies and procedures is required.

SUPERVISORY RESPONSIBILITY

None.

Pay Range: $22.04-$36.37

EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location: Newport Hospital -- 11 Friendship Street, Newport, Rhode Island 02840

Work Type: 7a-330p variable days and requirements

Work Shift: Variable

Daily Hours: Per Diem - As required

Driving Required: No