Nursing Scheduling & Medical Records Coordinator

Topaz Fiscal Services; Taylor Highlands (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Paid time off

Growth opportunities

In-person work

Job summary

Topaz Fiscal Services in Taylor Highlands, PA is seeking a Scheduler / Administrative Assistant for our skilled nursing facility. You will coordinate staff rosters, handle front desk duties, and support HR and records with strict confidentiality.

The ideal candidate has 2+ years in healthcare admin or medical records, proficient in Microsoft Office, and excellent communication. This in-person role offers competitive pay, benefits, and growth opportunities within our organization.

Qualifications

• Two years of experience in scheduling, staffing, or administrative support; healthcare preferred.
• Minimum two years in Medical Records in a healthcare or SNF setting, or relevant health information training.
• Strong knowledge of medical records processes, confidentiality, and documentation standards.
• Experience in SNF or long-term care facilities is preferred.
• Proficiency with Microsoft Office and scheduling/payroll systems.
• Excellent organization and multitasking skills; strong communication and problem-solving abilities.

Responsibilities

• Create, manage, and maintain nursing and staff schedules.
• Coordinate shift coverage, call-offs, and open shifts.
• Communicate scheduling updates with nursing staff and leadership.
• Assist with payroll by tracking attendance and timekeeping.
• Provide administrative support including filing, data entry, and answering phones.
• Maintain employee records and ensure policy compliance.
• Assist with onboarding paperwork and HR tasks.
• Support department heads with daily operational needs.
• Manage and audit resident medical records to CMS/state/HIPAA standards.
• Ensure accuracy and timely updates of medical records documentation.
• Organize, file, retrieve, and track medical records as needed.
• Assist with chart prep, admissions, discharges, and record requests.
• Perform general front desk duties and answer inquiries with professionalism.

Skills

Scheduling

Administrative support

Medical records

HIPAA compliance

Communication

Confidentiality

Multitasking

Attention to detail

Education

High school diploma or equivalent

Health information management training (certificate)

Tools

Microsoft Office

Scheduling software

Medical records systems

Job description

Topaz Fiscal Services in Taylor Highlands, PA is seeking a Scheduler / Administrative Assistant for our skilled nursing facility. You will coordinate staff rosters, handle front desk duties, and support HR and records with strict confidentiality.

The ideal candidate has 2+ years in healthcare admin or medical records, proficient in Microsoft Office, and excellent communication. This in-person role offers competitive pay, benefits, and growth opportunities within our organization.