Nursing Scheduling Coordinator — Calm Under Pressure

Sterling Healthcare Management, LLC; Elwood (IN); On-site; USD 2,066,000 - 3,031,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Prescrip

401(K) with company match

PTO

Telehealth

Flexible Spending Account (FSA)

Life and AD&D Insurance

Disability Insurance

Tuition Reimbursement

Daily Pay Available

Fun, Creative, and Mission-driven work

Supportive leadership

Job summary

Sterling Healthcare Management, LLC is seeking a highly organized Scheduler to manage staffing across our skilled nursing or assisted living community in Indiana. You will build and publish daily schedules, fill open shifts, and coordinate real-time call-offs to keep coverage smooth.

You will work with the DON and clinical staff, monitor overtime, maintain records in the EHR, and ensure compliance with Indiana labor laws and CMS requirements.

Qualifications

• High school diploma or GED required.
• 1–2 years scheduling, staffing coordination, or administrative experience; healthcare or long-term care setting preferred.
• Familiarity with nursing staffing ratios, shift structures, and long-term care scheduling practices preferred.
• Experience with scheduling software (Apploi, Shift Admin, OnShift, ShiftKey) preferred.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication skills; calm, clear, professional under pressure.
• Proficiency with Microsoft Office and basic computer skills; respond to after-hours emergencies on-call rotation.

Responsibilities

• Build, maintain, and publish nursing schedules for clinical staff across all shifts—days, evenings, and nights.
• Ensure minimum staffing ratios are met on every shift in compliance with state and CMS requirements.
• Fill open shifts proactively using internal staff, overtime, PRN pool, and agency resources.
• Manage call-offs in real time—contact available team members, offer shifts, and confirm coverage quickly.
• Track and manage schedule changes, shift swaps, overtime, and time-off requests in the scheduling system.
• Coordinate with the DON and clinical staff daily to ensure accurate shift coverage and immediate gap resolution.
• Maintain and update PRN and agency availability lists to ensure a current backup pool.
• Monitor overtime exposure and flag potential overages before they occur.
• Maintain scheduling records in the electronic scheduling system and EHR.
• Generate daily, weekly, and monthly staffing reports for the DON and Administrator.
• Post open positions in Apploi or other recruiting platforms as directed.
• Maintain scheduling compliance with Indiana labor law, CMS staffing requirements, and facility policies.
• Participate in department head meetings and provide staffing updates.

Skills

Scheduling

Staffing coordination

Administrative experience

Communication skills

Education

High school diploma or GED

Associate degree or healthcare administration training

Tools

Apploi

Shift Admin

OnShift

ShiftKey

Job description

Sterling Healthcare Management, LLC is seeking a highly organized Scheduler to manage staffing across our skilled nursing or assisted living community in Indiana. You will build and publish daily schedules, fill open shifts, and coordinate real-time call-offs to keep coverage smooth.

You will work with the DON and clinical staff, monitor overtime, maintain records in the EHR, and ensure compliance with Indiana labor laws and CMS requirements.