Nursing Scheduling & Administration Coordinator

Springfield Hospital, Inc.; Springfield (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Generous paid time off

Medical, dental, vision plans

401(k) with company match

SoFi student loan program

Tuition savings

Career development opportunities

Pet insurance

Job summary

Lincoln Prairie Behavioral Health Center in Springfield, IL is seeking a Staffing Coordinator to manage nursing department scheduling and provide administrative support to Nursing Administration. The role ensures staffing targets, timely payroll reporting, and accurate recordkeeping in a multidisciplinary, patient-centered setting.

Ideal candidates will have strong knowledge of nursing policies, excellent communication, and the ability to balance multiple priorities with confidentiality.

Qualifications

• Knowledge of nursing administration policies and procedures.
• Effective oral and written communication skills.
• Skill in organizing and prioritizing workloads to meet deadlines.
• Ability to use good judgment and to maintain confidentiality of information.
• Strong Microsoft Office, Kronos, ShiftHound, and computer skills.
• Strong customer service skills to external and internal customers.

Responsibilities

• Tracks nursing administration paperwork and file (24-hour reports, census sheets, assignment sheets).
• Reports 1:1 numbers to administration daily.
• Performs payroll reporting daily and tracks time-off pay and budgets.
• Schedules staffing for all units and approves/denies time off.
• Monitors staffing numbers and admissions adjustments daily.
• Maintains minutes for nursing administration meetings and coordinates trainings.
• Transcribes meeting minutes and prepares correspondence for the Chief Nursing Officer.
• Performs clerical tasks for facility records and communications.

Skills

Nursing administration policies

Oral & written communication

Organizational skills

Judgment & confidentiality

MS Office, Kronos, ShiftHound

Customer service

Education

High school diploma

Associates degree preferred

Job description

Lincoln Prairie Behavioral Health Center in Springfield, IL is seeking a Staffing Coordinator to manage nursing department scheduling and provide administrative support to Nursing Administration. The role ensures staffing targets, timely payroll reporting, and accurate recordkeeping in a multidisciplinary, patient-centered setting.

Ideal candidates will have strong knowledge of nursing policies, excellent communication, and the ability to balance multiple priorities with confidentiality.