Staffing Coordinator

Universal Health Services; Springfield (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off

Medical plan

Dental plan

Vision plan

401(k) with match

SoFi student loans

Tuition savings

Career development

Pet insurance

Job summary

Universal Health Services' Lincoln Prairie Behavioral Health Center in Springfield, IL seeks a Staffing Coordinator to manage nursing department scheduling and provide administrative support. The role focuses on coordinating staffing, payroll reporting, attendance tracking, and supporting leadership with daily operations.

We value strong communication, confidentiality, and proficiency in Microsoft Office, Kronos, and ShiftHound.

Qualifications

• Knowledge of nursing administration policies and procedures.
• Effective oral and written communication skills.
• Ability to organize and prioritize workloads to meet deadlines.
• Ability to use good judgment and maintain confidentiality of information.
• Strong Microsoft Office, Kronos, ShiftHound, and computer skills.
• Strong customer service skills to external and internal customers.
• Education: High school diploma required; Associates degree preferred.

Responsibilities

• Tracks nursing administration paperwork and files 24-hour reports, census sheets, and assignment sheets.
• Reports numbers to administration daily.
• Performs payroll reporting daily and tracks time-off and unit budgets.
• Schedules staffing for all units and manages time off requests.
• Maintains minutes for nursing meetings and coordinates with leaders.
• Assists CNO with staffing reports and issues.
• Coordinates staff training (CPI, CPR) with the Clinical Nurse Educator.
• Transcribes departmental meeting minutes and prepares correspondence for the CNO.
• Handles facility clerical tasks and professional intercom/phone duties.

Skills

Oral & written communication

Organizing workloads

Confidentiality & judgment

Customer service

Education

High school diploma

Associates degree preferred

Tools

Microsoft Office

Kronos

ShiftHound

Job description

Responsibilities

Lincoln Prairie Behavioral Health Center is a 97-bed facility located in Springfield, Illinois. We are dedicated to providing youth with compassionate mental health treatment that encourages self‑responsibility and personal growth. We are the only facility of our kind in Central Illinois! We provide psychiatric treatment to children and adolescents that present with a broad range of psychiatric and behavioral disorders. A clinically skilled multidisciplinary team works to partner with the youth and family to accomplish their goals in a supportive and therapeutic environment.

The Staffing Coordinator is responsible for all scheduling functions of Nursing department staff to meet quality and safety objectives. Additionally, the Staffing Coordinator provides administrative and clerical support for the Nursing Administration staff.

Duties and Responsibilities

• Tracks all nursing administration paperwork (24-hour reports, census sheets, assignment sheets, house census sheets) and file.
• Reports 1:1 number to administration daily.
• Completes payroll reporting daily; pays out time off pay and tracks unit budgets (make changes as necessary).
• Schedules staffing for all units, approves/denies time off. Tracks numbers for staffing daily and staffs the units accordingly. Tracks numbers regarding patients that can be admitted per EPOB. Adjusts staffing regarding admissions and employee call‑ins daily.
• Tracks attendance issues with all nursing staff and communicates to appropriate leaders.
• Maintains complete minutes for various nursing meetings as requested, which may include the following nursing administration meetings; Nursing Leadership, RN meetings, RN Supervisor meetings, Adolescent team, Pediatric team, and night shift team.
• Assists CNO with reports regarding staffing issues (short lunches, etc.).
• Coordinates staff training and development (CPI, CPR, etc.) with Clinical Nurse Educator.
• Coordinates staff meetings and transcribes departmental meeting minutes.
• Composes and types all correspondence and reports for the Chief Nursing Officer when assigned.
• Performs clerical tasks including facility administrative records, answering/initiating phone calls and intercom pages in a professional manner.

Requirements

• Knowledge of all nursing administration policies and procedures.
• Effective oral and written communication skills.
• Skill in organizing and prioritizing workloads to meet deadlines.
• Ability to use good judgment and maintain confidentiality of information.
• Strong Microsoft Office, Kronos, ShiftHound, and computer skills.
• Strong customer service skills to external and internal customers.
• Education: High school diploma required; Associates degree preferred.

Benefits & Rewards Highlights

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Tuition savings
• Career development opportunities within UHS and its 300+ Subsidiaries!
• Pet Insurance
• More information is available on our Benefits Guest Website: benefits.uhsguest.com

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.