Staffing Coordinator

Lincoln Prairie Behavioral Health Center; Springfield (IL); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Challenging work

Competitive pay & PTO

Medical, dental, vision

401(k) with company match

Student loan refinancing

Tuition savings

Career development

Pet insurance

Job summary

Lincoln Prairie Behavioral Health Center in Springfield, IL is seeking a Staffing Coordinator to manage nursing department scheduling and related administrative tasks to meet quality and safety objectives. The role provides clerical support to Nursing Administration and collaborates with leadership across units.

The ideal candidate will know nursing administration policies, possess strong communication and computer skills, and handle payroll reporting and unit budgets.

Qualifications

• Knowledge of nursing administration policies and procedures.
• Effective oral and written communication skills.
• Skill in organizing and prioritizing workloads to meet deadlines.
• Ability to use good judgment and maintain confidentiality of information.
• Strong computer skills including Microsoft Office, Kronos and ShiftHound.
• Strong customer service skills to external and internal customers.
• Education: high school diploma required; associate’s degree preferred.

Responsibilities

• Track all nursing administration paperwork (24‑hour reports, census sheets, assignment sheets, house census sheets) and file.
• Report 1:1 number to administration daily.
• Complete payroll reporting daily; process time‑off pay and track unit budgets.
• Schedule staffing for all units, approve/deny time‑off requests, track staffing numbers, and adjust staffing relative to admissions and employee call‑ins.
• Track attendance issues with all nursing staff and communicate to appropriate leaders.
• Maintain complete minutes for nursing meetings (Leadership, RN, RN Supervisor, Adolescent team, Pediatric team, night shift team).
• Assist CNO with reports regarding staffing issues (e.g., short lunches).
• Coordinate staff training and development (CPI, CPR, etc.) with Clinical Nurse Educator.
• Coordinate staff meetings and transcribe departmental meeting minutes.
• Compose and type all correspondence and reports for the Chief Nursing Officer when assigned.
• Perform clerical tasks including facility administrative records, answering and initiating phone calls and intercom pages in a professional manner.

Skills

Nursing administration

Communication skills

Confidentiality

Customer service

Time management

Organizational skills

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

Kronos

ShiftHound

Microsoft Office

Job description

Responsibilities

Lincoln Prairie Behavioral Health Center is a 97‑bed facility located in Springfield, Illinois. We provide psychiatric treatment to children and adolescents presenting with a broad range of psychiatric and behavioral disorders. The Staffing Coordinator is responsible for all scheduling functions of the Nursing department staff to meet quality and safety objectives, and provides administrative and clerical support for Nursing Administration staff.

Duties and Responsibilities

• Track all nursing administration paperwork (24‑hour reports, census sheets, assignment sheets, house census sheets) and file.
• Report 1:1 number to administration daily.
• Complete payroll reporting daily; process time‑off pay and track unit budgets.
• Schedule staffing for all units, approve/deny time‑off requests, track staffing numbers, and adjust staffing relative to admissions and employee call‑ins.
• Track attendance issues with all nursing staff and communicate to appropriate leaders.
• Maintain complete minutes for nursing meetings (Leadership, RN, RN Supervisor, Adolescent team, Pediatric team, night shift team).
• Assist CNO with reports regarding staffing issues (e.g., short lunches).
• Coordinate staff training and development (CPI, CPR, etc.) with Clinical Nurse Educator.
• Coordinate staff meetings and transcribe departmental meeting minutes.
• Compose and type all correspondence and reports for the Chief Nursing Officer when assigned.
• Perform clerical tasks including facility administrative records, answering and initiating phone calls and intercom pages in a professional manner.

Benefits

• Challenging and rewarding work environment
• Competitive compensation & generous paid time off
• Excellent medical, dental, vision and prescription drug plans
• 401(k) with company match and discounted stock plan
• SoFi student loan refinancing program
• Tuition savings
• Career development opportunities within UHS and its 300+ subsidiaries
• Pet insurance
• More information is available on our benefits guest website: benefits.uhsguest.com

Requirements

• Knowledge of nursing administration policies and procedures.
• Effective oral and written communication skills.
• Skill in organizing and prioritizing workloads to meet deadlines.
• Ability to use good judgment and maintain confidentiality of information.
• Strong Microsoft Office, Kronos, ShiftHound, and computer skills.
• Strong customer service skills to external and internal customers.
• Education: high school diploma required; associate’s degree preferred.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.