Nursing Program Administrative Specialist

Florida National University, Inc.; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Florida National University, Inc. is seeking an Administrative Assistant to support the Nursing Associate Program. You will manage calendars, communications, and student services, while coordinating with faculty and clinical partners to ensure smooth operations.

This role requires handling confidential information, coordinating events, and assisting with admissions and accreditation tasks. Bilingual English/Spanish is a plus; onsite environment in Florida.

Qualifications

• Associate's degree or higher preferred, or equivalent admin experience.
• 2–3 years of admin support in education or healthcare.
• Proficiency with Microsoft Office; strong organization and communication.
• Ability to handle confidential information and deadlines.

Responsibilities

• Maintain paper and electronic filing systems for records, correspondence, and program materials.
• Manage program calendars, schedule appointments, and coordinate meetings and conferences.
• Open, sort, and distribute incoming mail and materials.
• Prepare correspondence, reports, and presentations for program leadership.
• Attend meetings and record minutes for program leadership.
• Participate in data collection and reporting activities.
• Assist prospective and current students with admissions and inquiries.
• Maintain student records including academic files and immunization records.
• Coordinate student orientation sessions and information meetings.
• Provide administrative support including scheduling, meeting coordination, and correspondence.
• Coordinate accreditation documentation and prepare materials for site visits.
• Serve as liaison between nursing programs and other university departments.

Skills

MS Office

Organizational skills

Communication skills

Confidentiality

Deadline management

Customer service

Team player

Bilingual EN/ES

LMS knowledge

Student records

Accreditation knowledge

Education

Associate or Bachelor's preferred

Tools

Canvas

Blackboard

Microsoft Office

SIS systems

Job description

Florida National University, Inc. is seeking an Administrative Assistant to support the Nursing Associate Program. You will manage calendars, communications, and student services, while coordinating with faculty and clinical partners to ensure smooth operations.

This role requires handling confidential information, coordinating events, and assisting with admissions and accreditation tasks. Bilingual English/Spanish is a plus; onsite environment in Florida.