Nursing Operations & Scheduling Assistant

Hillcrest Health Services; Papillion (NE); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Vision and dental insurance

Life insurance

Tuition reimbursement

Dayforce Wallet

Gym discounts

Job summary

Hillcrest Health & Living seeks a Clinical Support Assistant to support the nursing department at Hillcrest Country Estates Cottages in Papillion, NE. You will assist with clerical and operational tasks, helping the Director of Clinical Services and nursing leadership stay organized and efficient.

Ideal candidates are detail-oriented, organized, and capable of managing multiple priorities in a fast-paced healthcare environment.

Qualifications

• Experience in post-acute care, long-term care, skilled nursing, healthcare operations, or a similar setting preferred.
• Scheduling, payroll, billing, coding, supply management, or medical records preferred.
• Strong attention to detail with schedules, invoices, records, supplies, census updates, and follow-up items.
• Ability to manage multiple priorities while staying organized and accurate.
• Self-directed work style with strong accountability and follow-through.

Responsibilities

• Complete nursing schedules for Nurses, Medication Aides, and Nurse Techs and present schedules to the Director of Clinical Services for final approval.
• Help ensure nursing schedules are filled in the event of call-ins and communicate scheduling concerns to the Director of Clinical Services.
• Track, order, and stock supplies for the supply room and neighborhood supply areas.
• Develop and maintain PAR levels, rotate stock, and check for expired items while staying within budget expectations.
• Support daily organization and stocking of office supplies.
• Help ensure clinic office equipment is operational and ready for use.
• Verify invoice accuracy and work with vendors to resolve discrepancies prior to invoice processing.
• Process invoices accurately and timely while updating spend-down reports.
• Monitor budgeted accounts and communicate when accounts are nearing or exceeding approved amounts.
• Maintain medical records, including uploading and scanning H&Ps, hospital discharge summaries, and other required documents.
• Validate ancillary invoices for accuracy before submitting for payment.
• Ensure physician re-certifications are completed timely and accurately.
• Complete medical records requests efficiently and within required timelines.
• Reconcile daily census and communicate census changes to ancillary vendors.
• Process DME recommendation forms from therapy and coordinate with DME vendors, residents, and families to support timely transitions.
• Support the nursing team with special projects, follow-up items, and operational needs as assigned.

Skills

Highly organized

Detail-oriented

Self-directed

Communication skills

Team player

Multitasking

Education

High school diploma

Tools

Microsoft Office

Job description

Hillcrest Health & Living seeks a Clinical Support Assistant to support the nursing department at Hillcrest Country Estates Cottages in Papillion, NE. You will assist with clerical and operational tasks, helping the Director of Clinical Services and nursing leadership stay organized and efficient.

Ideal candidates are detail-oriented, organized, and capable of managing multiple priorities in a fast-paced healthcare environment.