Clinical Support Assistant

Hillcrest Health & Living; Papillion (NE); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Health insurance

Vision, dental, life insurance

Tuition reimbursement

Career-growth programs

Dayforce Wallet

Job summary

Hillcrest Health & Living is seeking a meticulous Clinical Support Assistant for Hillcrest Country Estates Cottages in Papillion, NE. You’ll support nursing operations, maintain schedules, manage invoices and medical records, and assist leadership to keep the department organized and efficient.

The role emphasizes detail-oriented clerical tasks, budget-conscious supply management, and professional communication with nursing leaders, residents, families, and vendors.

Qualifications

• High school diploma or equivalent required.
• Two years of post-acute and/or long-term care experience preferred.
• Scheduling and/or payroll experience preferred.
• Previous healthcare clerical, clinical support, administrative, or operations experience preferred.

Responsibilities

• Prepare nursing schedules for Nurses, Medication Aides, and Nurse Techs for Director of Clinical Services approval.
• Maintain supply room stock and PAR levels within budget.
• Process invoices accurately and timely; update spend-down reports.
• Manage medical records including uploading scans and discharge summaries.

Skills

Scheduling

Payroll

Billing

Medical records

Office software

Education

High school diploma or equivalent

Tools

Microsoft Office

Office systems

Clinical documentation systems

Invoice processing

Job description

Clinical Support Assistant – Hillcrest Country Estates Cottages

Location

6082 Grand Lodge Ave, Papillion, NE 68133

Service Line

Hillcrest Country Estates Cottages

Schedule

Full-Time

Hillcrest Health & Living is looking for an organized, detail-oriented, and dependable Clinical Support Assistant to join our nursing team at Hillcrest Country Estates Cottages in Papillion, NE.

Hillcrest Country Estates Cottages is part of the Hillcrest Country Estates campus and provides skilled nursing, long-term care, and post-acute support in a warm, home-like environment. Our cottage model allows team members to build strong relationships with residents, guests, families, and coworkers while providing meaningful, personalized care.

At Hillcrest, our mission is simple: Inspiring people to live their best lives. As the Clinical Support Assistant, you will play an important role in keeping nursing department operations organized, efficient, and well-supported.

What You’ll Do

As the Clinical Support Assistant, you will support the day-to-day clerical and operational needs of the nursing department while assisting the Director of Clinical Services and nursing leadership.

You Will

• Complete nursing schedules for Nurses, Medication Aides, and Nurse Techs and present schedules to the Director of Clinical Services for final approval.
• Help ensure nursing schedules are filled in the event of call-ins and communicate scheduling concerns to the Director of Clinical Services.
• Track, order, and stock supplies for the supply room and neighborhood supply areas.
• Develop and maintain PAR levels, rotate stock, and check for expired items while staying within budget expectations.
• Support daily organization and stocking of office supplies.
• Help ensure clinic office equipment is operational and ready for use.
• Verify invoice accuracy and work with vendors to resolve discrepancies prior to invoice processing.
• Process invoices accurately and timely while updating spend-down reports.
• Monitor budgeted accounts and communicate when accounts are nearing or exceeding approved amounts.
• Maintain medical records, including uploading and scanning H&Ps, hospital discharge summaries, and other required documents.
• Validate ancillary invoices for accuracy before submitting for payment.
• Ensure physician re-certifications are completed timely and accurately.
• Complete medical records requests efficiently and within required timelines.
• Reconcile daily census and communicate census changes to ancillary vendors.
• Process DME recommendation forms from therapy and coordinate with DME vendors, residents, and families to support timely transitions.
• Support the nursing team with special projects, follow-up items, and operational needs as assigned.

What We’re Looking For

We are looking for someone who is highly organized, accountable, and comfortable managing multiple priorities in a fast-paced healthcare environment. The right candidate will be detail-oriented, self-directed, and able to follow through on tasks from start to finish. This role is a strong fit for someone who understands deadlines, communicates clearly, and takes pride in keeping clinical operations organized and moving forward.

Ideal Candidates Will Have

• Experience in post-acute care, long-term care, skilled nursing, healthcare operations, or a similar setting preferred.
• Experience with scheduling, payroll, billing, coding, supply management, or medical records preferred.
• Strong attention to detail with schedules, invoices, records, supplies, census updates, and follow-up items.
• Ability to manage multiple priorities while staying organized and accurate.
• A self-directed work style with strong accountability and follow-through.
• Strong communication skills with nursing leaders, team members, vendors, residents, and families.
• Ability to work calmly and professionally in a fast-paced environment.
• Comfort using technology, office systems, clinical documentation systems, and Microsoft Office.
• A team-first approach with the willingness to help where needed.
• A professional, respectful, and service-focused attitude.

Education & Credentials

• High school diploma or equivalent required.
• Two years of post-acute and/or long-term care experience preferred.
• Two years of billing or coding experience preferred.
• Supply management experience preferred.
• Scheduling and/or payroll experience preferred.
• Previous healthcare clerical, clinical support, administrative, or operations experience preferred.

Why Hillcrest?

At Hillcrest Country Estates Cottages, strong clinical support helps the nursing team stay organized, prepared, and focused on resident and guest care.

As a Clinical Support Assistant, your work directly impacts schedules, supplies, records, communication, and day-to-day nursing department operations. This is a great opportunity for someone who enjoys being behind the scenes while making a meaningful difference for residents, guests, families, and team members.

What Hillcrest Offers

• Competitive compensation.
• Multiple health insurance plan options.
• Vision, dental, and life insurance.
• Professional development support, including tuition reimbursement, certifications, and career-growth programs.
• Dayforce Wallet, allowing you to choose when you get paid.
• Gym membership reimbursement and partner discounts.
• Opportunities to grow within a mission-driven senior care organization.

Physical & Other Requirements

• Must be able to speak, read, and write English.
• Must be able to independently lift up to 35 pounds.
• Must be able to perform repetitive sitting, bending, standing, walking, and movement as needed.
• Must be flexible, calm, and professional in stressful or changing situations.
• Must be able to work in a fast-paced environment with strong attention to detail.
• Must be able to utilize technology, office systems, clinical systems, and resources efficiently and effectively.
• Must be able to maintain confidentiality and handle sensitive resident, team member, and operational information appropriately.
• Other duties as assigned.