Nursing Operations Clerical Assistant - Nursing Administration

Oklahoma State University Medical Center; Tulsa (OK); On-site; USD 32,000 - 40,000; Full time

Job summary

Oklahoma State University Medical Center is seeking an administrative support professional to assist the Director of Acute Care Nursing and other Nursing Directors. The role includes clerical duties, receptionist tasks, scheduling, and purchasing, with the ability to coordinate publications and large group meetings.

The ideal candidate will have 1–3 years of experience, excellent interpersonal skills, and proficiency in various software packages.

Qualifications

• High school diploma or GED preferred.
• 1–3 years of experience in administrative support.
• Strong interpersonal skills and ability to manage multiple tasks.

Responsibilities

• Provide administrative support for the Director of Acute Care Nursing and Nursing Directors.
• Handle clerical, receptionist, scheduling, and purchasing tasks.
• Coordinate publications and large group meetings; support minutes and interviews.

Skills

Administrative support

Scheduling

Customer service

Clerical duties

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Description

Reporting to the Director of Acute Care Nursing: This position is responsible for (but not limited to) performing administrative support duties, including clerical, receptionist, scheduling, and purchasing activities for the Director of Acute Care Nursing, other Nursing Directors, and department managers. Additional requirements include the ability to coordinate publications, large group meetings, and proficiency in various software packages. This individual must have excellent interpersonal skills and be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach. Additional responsibilities may include scheduling meetings, support discharge call system, meeting minutes, scheduling interviews, assisting with project tracking, new hire planning and preparation, invoice support, timekeeping, attendance tracking, PTO request management, copying, filing, mail distribution, ordering office supplies, and other responsibilities as needed.

Qualifications

Education: High School Diploma or EGD (preferred)

Experience: 1-3 years