Medical Administrative Assistant

Taleo; Town of Fishkill (NY); On-site; USD 42,000 - 55,000; Full time

Job summary

Taleo seeks a Medical Administrative Assistant to support the Nursing department in daily operations. You will report to the Director of Nursing and handle calls, EMR uploads, and scheduling for people supported.

Responsibilities include coordinating communications, managing pharmacy refills, and maintaining confidentiality. Prior experience in healthcare and strong organizational skills are essential.

Qualifications

• Minimum 3 years of experience in a nursing home or healthcare setting.
• Excellent communication and organizational skills.
• Familiarity with EMR systems and scheduling transportation for patients.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Handle incoming and outgoing calls and document messages.
• Schedule medical appointments for people supported.
• Upload files and consultations into EMR.
• Communicate information to departments and families; send weekly appointment schedules.
• Obtain and manage pharmacy refills and communicate relevant information.
• Assist with payroll duties as required.
• Interact with outside agencies, vendors, and facilities.
• Maintain confidentiality of nursing department data.

Skills

Excellent communication

Organizational skills

Confidentiality

EMR familiarity

Scheduling transportation

Job description

Position Summary:

The Medical Administrative Assistant will play an integral role in the day-to-day support of the Nursing department to ensure the needs of the individuals we support are met. He or she will report to the Director of Nursing.

Position Duties:

• Handling incoming and outgoing calls, accurately documenting messages
• Organizing and uploading files and consultations into EMR
• Scheduling medical appointments for people supported
• Effectively communicating relevant information to all departments and families and redirecting inquiries as needed, including but not limited to sending out weekly appointment schedule
• Obtaining and managing pharmacy refills and communicating relevant information
• Typing correspondence, reports, memos, and manuals with attention to detail and efficiency
• Interacting professionally with outside agencies, vendors, and other facilities
• Maintaining confidentiality of nursing department data and personnel information
• Supporting departmental tasks and payroll duties as required
• Report to the Director of Nursing
• Other duties as assigned

Requirements:

• At least 3 years of experience in a nursing home or healthcare setting
• Excellent communication and organizational skills
• Strong ability to maintain confidentiality and professionalism
• Familiarity with EMR systems and scheduling transportation for patients