Nursing Operations Clerical Assistant - Nursing Administration

OSU Wexner Medical Center; Tulsa (OK); On-site; USD 35,000 - 50,000; Full time

Job summary

OSU Wexner Medical Center is seeking an organized administrative support specialist to assist the Director of Acute Care Nursing and other Nursing Directors. You will handle clerical, receptionist, scheduling, and purchasing tasks while maintaining a positive customer service approach.

The role includes coordinating publications and large group meetings, using various software packages, and managing multiple requests with professionalism.

Qualifications

• High School Diploma or GED preferred.
• 1–3 years of experience.
• Excellent interpersonal skills.
• Ability to coordinate publications and large group meetings.
• Proficiency in various software packages.

Responsibilities

• Perform administrative support duties for the Director of Acute Care Nursing, other Nursing Directors, and department managers.
• Handle clerical, receptionist, scheduling, and purchasing tasks.
• Coordinate publications and large group meetings; prepare meeting minutes.
• Assist with project tracking, new hire planning, and interview scheduling.
• Provide invoice support, timekeeping, attendance tracking, PTO requests, and mail distribution.

Skills

Administrative support

Clerical work

Receptionist duties

Scheduling

Purchasing

Software proficiency

Interpersonal skills

Customer service

Education

High School Diploma

GED (preferred)

Tools

MS Office

Job description

Reporting to the Director of Acute Care Nursing: This position is responsible for (but not limited to) performing administrative support duties, including clerical, receptionist, scheduling, and purchasing activities for the Director of Acute Care Nursing, other Nursing Directors, and department managers. Additional requirements include the ability to coordinate publications, large group meetings, and proficiency in various software packages. This individual must have excellent interpersonal skills and be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach. Additional responsibilities may include scheduling meetings, support discharge call system, meeting minutes, scheduling interviews, assisting with project tracking, new hire planning and preparation, invoice support, timekeeping, attendance tracking, PTO request management, copying, filing, mail distribution, ordering office supplies, and other responsibilities as needed.

Education: High School Diploma or EGD (preferred)

Experience: 1-3 years