Nursing Staff Scheduler

Rock Creek; Washington (District of Columbia); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage

Company-Paid Disability Insurance

Company-Paid Life Insurance

Paid Time Off (PTO)

Paid Holidays

Educational Scholarships

CPR Training Onsite

Dementia Practitioner Training

Well-Being Model

Daily Pay (UKG Wallet)

Pool & Fitness Center access

Training and Growth Opportunities

Employee recognition programs

Pet Insurance

Job summary

Ingleside at Rock Creek in Northwest Washington DC seeks a Full-Time Nursing Staff Scheduler with proven UKG Pro experience to manage nursing schedules in a Senior Living Community. Rate starts at $20.00 per hour and is commensurate with experience.

The role prepares 4-week schedules, validates bi-weekly timekeeping for payroll, and supports daily staffing across three shifts. Requires a high school diploma and 6 months to 1 year related experience, plus proficiency with scheduling software and

Qualifications

• High school diploma or GED with 6–12 months related experience preferred or equivalent
• Experience using UKG Pro for staffing and payroll
• Experience in nursing staff scheduling and timekeeping
• Strong communication with residents, visitors and staff
• Excellent organization and documentation accuracy

Responsibilities

• Create and maintain master staffing schedules for all nursing units
• Prepare 4-week schedules across all three shifts and distribute to units
• Generate weekly staff vacancies reports
• Maintain updated staff calendars and records of leave and call-offs
• Coordinate payroll-related timekeeping and PTO tracking
• Ensure proper staffing coverage and notify nursing supervisors of changes
• Record performance appraisals and ensure timely documentation
• Provide receptionist duties and handle incoming calls as needed
• Maintain compliance with policies and safety procedures

Skills

UKG Pro experience

Nursing staff scheduling

Time keeping

Education

High school diploma

Job description

Looking for a Full-Time Nursing Staff Scheduler must have experience with UKG Pro to work in our Senior Living Community in Northwest, Washington DC

Rate: Starting at $20.00 per hour commensurate with experience

Full Time Benefits

• Medical, Dental & Vision Coverage
• Company-Paid Short-Term and Long-Term Disability Insurance
• Company-Paid Life Insurance
• Paid Time Off (PTO) Accrual
• Paid Holidays
• Educational and US Citizenship Scholarship Opportunities
• Onsite CPR Training
• Certified Dementia Practitioner Training *
• Well-Being Model
• Eligible Employees May Receive Annual Employee Recognition from Residents
• UKG Wallet (Daily Pay)
• Free Use of Community Pool and Fitness Center
• Training and Growth Opportunities
• Tickets to Work
• Pet Insurance

*Available for select employees

About Ingleside at Rock Creek

Ingleside at Rock Creek is a not-for-profit, CARF-accredited, Life Plan Community nestled alongside Washington, DC's beautiful Rock Creek Park. A diverse group of people whose experiences and interests create the perfect balance for stylish retirement living in this engaging community. Ingleside at Rock Creek is certified as a Great Place to Work. We are CARF Certified, and Sage certified.

Job Requirements:

High school diploma or general education degree (GED), six (6) months to one-year related experience preferred, or equivalent combination of education and experience. Ability to speak effectively to residents, visitors and other employees. Customer service and high exposure are essential functions. Accuracy in documentation is essential. Must have high organizational skills. Must be able to practice discretion in various situations. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs. Ability to apply common sense understanding to conduct instructions given in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Must be computer literate.

Job Summary:

Prepares and coordinates nursing staff schedules. Validates bi-weekly timekeeping for nursing department in preparation for payroll.

Scheduling & Admin Responsibilities

• Complete a master staffing schedule ensuring all schedules are confirmed with written entry on daily staffing sheets, and that all units are properly staffed with proper numbers of licensed staff, i.e., RNs, LPN, CNAs, Med Techs, etc.
• Prepares 4-week schedule for all Nursing staff, for all three shifts using scheduling software or other calendar/scheduling applications. Distributes individual and unit schedules.
• Prepare staff vacancies reports on a weekly basis.
• Prepare daily staffing sheets for all three shifts. Copies and posts on all units.
• Keeps all changes up to date.
• Replace all call-offs. Notify Nursing Supervisors of any changes or call outs on their respective unit.
• Keeps record of staff vacations for scheduling. Ensure coverage for all staff leave requests.
• Keeps Holiday sign-up sheets for holiday schedules.
• Maintain correct telephone rosters for nursing staff.
• Answer incoming calls as needed.
• Receptionist duties as needed.
• Confirm date and completion of performance review with Charge Nurse.
• When appraisal is completed by Charge Nurse sends original to DON.
• Records dates of completed performance appraisals.

Payroll Responsibilities

• Checks payroll hours periodically over the two-week period.
• Computers bi-weekly punch details for nursing staff payroll.
• Keeps record of scheduled PTO hours, unscheduled PTO hours, number of call-off incidents.
• Keeps track of missed punches and corrects exception reports when necessary.
• Distributes paychecks every other Thursday to nursing staff and accompanying memos.
• Keeps payroll changes up to date: Terminations, LOA beginning date/return dates, change of working hours, change of status.
• Maintains attendance record on each nursing employee.

Performance and Professionalism

• Maintains professional presence when representing Ingleside; exhibits degree of professionalism consistent with standards in performance, behavior, and appearance.
• Always maintain resident confidentiality and privacy according to policies and procedures; uses discretion when discussing confidential matters.
• Demonstrates courteous and cooperative behavior with residents, families, co-workers, subordinates, supervisors, and other department staff.
• Maintains positive working relationships with management and coworkers; willingly follows directions and requests as appropriate.
• Exhibits professional standards through appearance and demeanor consistent personnel standards.
• Demonstrates a thorough knowledge of work assignments and performs in a manner to meet quality and timeliness objectives.
• Demonstrates knowledge and understanding of policies and procedures; seeks clarification or interpretation from proper supervisor when needed.
• Uses tactful, diplomatic communication techniques in all relations with others.

Professional Development

• Demonstrates professional development/skills competency in all activities.
• Participates in in-service, projects, or committees as time permits.
• Maintains all certifications necessary for employment.
• Demonstrates flexibility, open mindedness, and versatility in adjusting to changing environments and requirements, as necessary.
• Commit to continually improving his/her skills through participation in education opportunities whether offered on the job, within, or outside of the community, to increase knowledge of work-related issues.
• Maintains a current knowledge of federal, state and other regulations applicable to jobs.

Safety & Security

• Comply with Ingleside at Rock Creek's established safety rules and practices.
• Comply with applicable safety policies and procedures as prescribed by the organization, as well as government regulations.
• Reports any potential safety hazard(s) immediately to supervisor or other proper personnel.
• Report any injury of resident, visitor, or employee immediately to supervisor or other proper personnel.
• Provide assistance to residents, visitors, or employees in an emergency, following the proper emergency procedures.

EEO Statement

As an employer committed to Equal Employment Opportunity, Ingleside recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.

Qualifications

Behaviors

Required

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

Flexibility

Inspired to perform well when granted the ability to set your own schedule and goals

Education

Required

High School or better.

Technical/other training or better.

Experience

Required

1 year:

Experience with UKG Pro, Master scheduling is recommended

1 year:

Experience with Nursing Staff scheduling and Time Keeping

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.