Nursing Administrative Coordinator — Scheduling & Records

Berkshire Nursing and Rehabilitation Center; West Babylon (NY); On-site; USD 30,000 - 39,000; Full time

Job summary

Berkshire Center for Rehabilitation & Nursing – West Babylon, NY is seeking a detail-oriented Nursing Secretary to support the nursing department in a fast-paced healthcare setting. This role emphasizes maintaining resident records, coordinating medical appointments via MAS, arranging transportation, and providing essential admin support to leadership.

The ideal candidate has at least 1 year of healthcare admin experience, strong organizational skills, and proficiency with EMR systems and MS

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• At least 1 year of administrative experience in a healthcare setting required.
• Long-term care or skilled nursing experience preferred.
• Strong organizational and time management skills with excellent attention to detail.
• Proficient in Microsoft Office and general computer applications.
• Experience with electronic medical records; PointClickCare experience preferred.
• Proficiency with MAS appointment scheduling required.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks while maintaining accuracy and confidentiality.

Responsibilities

• Maintain and audit resident records using the electronic medical record system.
• Prepare reports, correspondence, forms, and other administrative documents.
• Process requests for medical record copies in accordance with facility policies.
• Organize and maintain nursing office files, supplies, and invoices.
• Assist with documentation related to admissions, discharges, transfers, and other resident records.
• Monitor electronic records for outstanding physician orders and required signatures.
• Verify information for insurance providers and other authorized entities.
• Schedule residents’ physician appointments using MAS and coordinate appointment details with medical offices and clinical staff.
• Arrange transportation for residents’ medical appointments, maintain related documentation, and communicate with transportation providers and facility staff to ensure appointments are coordinated appropriately.
• Answer and direct telephone calls for the nursing department.
• Provide administrative support to the Director of Nursing and nursing leadership.
• Assist with departmental projects and perform other duties as assigned.

Skills

MAS scheduling

MS Office

EMR experience

Communication skills

Time management

Education

High school diploma

Associate degree

Job description

Berkshire Center for Rehabilitation & Nursing – West Babylon, NY is seeking a detail-oriented Nursing Secretary to support the nursing department in a fast-paced healthcare setting. This role emphasizes maintaining resident records, coordinating medical appointments via MAS, arranging transportation, and providing essential admin support to leadership.

The ideal candidate has at least 1 year of healthcare admin experience, strong organizational skills, and proficiency with EMR systems and MS