Nursing Office Coordinator | Healthcare Admin & Scheduling

Kennedy Healthcare LLC; West Babylon (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Berkshire Center for Rehabilitation & Nursing – West Babylon, NY is seeking a detail-oriented Nursing Secretary to support the nursing department. This role balances administrative duties with coordinating resident care, medical appointments, and documentation in a fast-paced healthcare setting.

The ideal candidate has at least 1 year in healthcare administration, strong organizational and communication skills, and experience with EMR systems like PointClickCare and MAS scheduling.

Qualifications

• High school diploma or equivalent is required; Associate's degree preferred.
• At least 1 year of administrative experience in a healthcare setting required.
• Long-term care or skilled nursing experience preferred.
• Strong organizational and time management skills with attention to detail.
• Proficient in Microsoft Office and general computer applications.
• Experience with electronic medical records; PointClickCare experience preferred.
• Proficiency with MAS appointment scheduling required.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks while maintaining accuracy and confidentiality.

Responsibilities

• Maintain and audit resident records using the electronic medical record system.
• Prepare reports, correspondence, forms, and other administrative documents.
• Process requests for medical record copies in accordance with facility policies.
• Organize and maintain nursing office files, supplies, and invoices.
• Assist with documentation related to admissions, discharges, transfers, and other resident records.
• Monitor electronic records for outstanding physician orders and required signatures.
• Verify information for insurance providers and other authorized entities.
• Schedule residents’ physician appointments using MAS and coordinate details with medical offices.
• Arrange transportation for residents’ medical appointments and coordinate with staff and providers.
• Answer and direct telephone calls for the nursing department.
• Provide administrative support to the Director of Nursing and leadership.
• Assist with departmental projects and perform other duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Medical office experience

MAS appointment scheduling

Education

High school diploma or equivalent

Associate's degree preferred

Tools

PointClickCare EMR

MAS scheduling

Microsoft Office

Job description

Berkshire Center for Rehabilitation & Nursing – West Babylon, NY is seeking a detail-oriented Nursing Secretary to support the nursing department. This role balances administrative duties with coordinating resident care, medical appointments, and documentation in a fast-paced healthcare setting.

The ideal candidate has at least 1 year in healthcare administration, strong organizational and communication skills, and experience with EMR systems like PointClickCare and MAS scheduling.