Nursing Office Coordinator | Scheduling & Records

Ken Health; West Babylon (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Berkshire Center for Rehabilitation & Nursing – West Babylon, NY is seeking a Nursing Secretary to support the nursing department in a fast-paced healthcare setting. The role balances administrative duties with coordinating resident care and medical appointments.

The ideal candidate has strong organizational skills, proficiency with MS Office and EMR systems, and experience with MAS scheduling. Join a resident-centered team committed to quality care.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• At least 1 year of administrative experience in a healthcare setting required.
• Long-term care or skilled nursing experience preferred.
• Strong organizational and time management skills with excellent attention to detail.
• Proficient in Microsoft Office and general computer applications.
• Experience with electronic medical records; PointClickCare experience preferred.
• Proficiency with MAS appointment scheduling required.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks while maintaining accuracy and confidentiality.

Responsibilities

• Maintain and audit resident records using the electronic medical record system.
• Prepare reports, correspondence, forms, and other administrative documents.
• Process requests for medical record copies in accordance with facility policies.
• Organize and maintain nursing office files, supplies, and invoices.
• Assist with documentation related to admissions, discharges, transfers, and other resident records.
• Monitor electronic records for outstanding physician orders and required signatures.
• Verify information for insurance providers and other authorized entities.
• Schedule residents’ physician appointments using MAS and coordinate appointment details with medical offices and clinical staff.
• Arrange transportation for residents’ medical appointments, maintain related documentation, and communicate with transportation providers and facility staff to ensure appointments are coordinated appropriately.
• Answer and direct telephone calls for the nursing department.
• Provide administrative support to the Director of Nursing and nursing leadership.
• Assist with departmental projects and perform other duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Verbal & written communication

Microsoft Office

Electronic medical records

MAS appointment scheduling

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

PointClickCare

MAS appointment scheduling

Job description

Berkshire Center for Rehabilitation & Nursing – West Babylon, NY is seeking a Nursing Secretary to support the nursing department in a fast-paced healthcare setting. The role balances administrative duties with coordinating resident care and medical appointments.

The ideal candidate has strong organizational skills, proficiency with MS Office and EMR systems, and experience with MAS scheduling. Join a resident-centered team committed to quality care.