Nurse Staffing Analyst - Full-Time on-site

Sky Lakes Medical Center; Klamath Falls (OR); On-site; USD 29,000 - 42,000; Full time

Job summary

Sky Lakes Medical Center in Klamath Falls, OR is seeking a detail-oriented clerical scheduling coordinator to produce and maintain nursing schedules, monitor staffing needs, and manage time-off requests. The role requires strong communication, confidentiality, and ability to work with multiple departments within the hospital.

The successful candidate will handle complex scheduling workflows, maintain precise records, and coordinate with nursing leadership to ensure adequate staffing across

Qualifications

• Documented courses or work experience in office management and administrative support.
• Computer / word processing experience.
• Strong verbal and written communication skills.
• Detail oriented with ability to handle repetitive tasks.
• Knowledge of HIPAA standards.
• Ability to maintain confidentiality and exercise professional discretion.
• Ability to prioritize work and manage multiple projects with minimal supervision.
• Ability to interact with upset/difficult guests.
• Preferred: undergrad education in Administrative or Computer Science.

Responsibilities

• Produces automated nursing schedules for review by Nursing Department Directors or Unit Managers 4 weeks prior to schedule start date. Finalizes and post schedules 2 weeks prior to schedule start date.
• Monitors future workload increase needs. Checks/monitors and keeps up-to-date all vacancy rotations lines.
• Maintains 6 months of pending schedules for vacation planning available to staff.
• Maintains records including sick calls, orientation list of staff, scheduling system and printer operations.
• Maintains calls schedules for Cardio Pul.
• Responsible for changes in schedules greater than 24 hours ahead, including workload increases, and vacation relief booking.
• Keeps daily and interval records, reports and statistics on staffing.
• Processes request for time off by staff, including FLMA, OFLA, WC leaves and education time off requests.
• Reviews schedules for gaps in core staffing and proactively adjusts schedules to provide core staffing in nursing units out to three weeks in the future on a 'rolling' basis.
• Notifies employees of all advance booking shifts; establishes and publishes vacation pre-booking shifts and vacant pre-booking shifts.
• Keep up-to-date records of all agency staff provided by Director of Staffing Operations.
• Rounds on all nursing units weekly and as needed for staffing purposes.
• Meets with Department Directors and Unit Managers on staffing issues as needed.
• Prepares, checks and review daily staffing needs based on patient acuity and/or other workload measurements.
• Processes necessary staffing changes after review and consultation with Department Director, Unit Manager or designee.
• Coordinates Flex Team staff schedules to meet core staffing needs on nursing units, and additional staff as requested by Department Directors and Unit Managers.
• Schedules all clinical staff for required certifications ahead of time and maintains accurate records as appropriate for assigned departments (ACLS, BLS, PALS, NRP, etc).
• Serves as Primary contact for all units regarding time card edits and schedule change requests.

Skills

Interpersonal communication

Telephone communication

Written communication

Problem solving

Detail oriented

Organization skills

Confidentiality

HIPAA knowledge

Independent decision-making

Time management

Education

Administrative or Computer Science undergrad education

Job description

Sky Lakes Medical Center in Klamath Falls, OR is seeking a detail-oriented clerical scheduling coordinator to produce and maintain nursing schedules, monitor staffing needs, and manage time-off requests. The role requires strong communication, confidentiality, and ability to work with multiple departments within the hospital.

The successful candidate will handle complex scheduling workflows, maintain precise records, and coordinate with nursing leadership to ensure adequate staffing across