NSF S-STEM Program Coordinator: Scholar Pathways

Worcester Polytech; Maryland; On-site; USD 53,000 - 64,000; Full time

Benefits offered by this job

Tuition assistance

Wellness perks

Retirement match

Job summary

Worcester Polytechnic Institute seeks a full-time Program Coordinator for a six-year NSF-funded S-STEM scholarship program, supporting 70 annual scholarships across four degree programs. The role integrates scholarships with VINE research projects, COHORT teams, and a Bridge curriculum, coordinating recruitment, onboarding, tracking, and industry partnerships.

The coordinator will manage a multi-year, multi-cohort schedule, serve as primary day-to-day contact for scholars, and collaborate with

Qualifications

• Bachelor's degree and three or more years of relevant experience in program coordination, student support, academic administration, or grant-funded project management.
• An equivalent combination of education and experience will be considered.
• Demonstrated ability to independently manage a recurring program cycle with multiple concurrent deadlines and many participants.
• Strong data management skills, including experience building and maintaining participant databases, tracking longitudinal records, and producing accurate reports from them.
• Excellent written and interpersonal communication skills, with the ability to work effectively with students, faculty across disciplines, external partners, and administrative offices.
• Demonstrated capacity to work with students with discretion, warmth, and sound judgment.
• Ability to handle confidential academic and financial records appropriately and in compliance with relevant protocols.
• Proficiency with standard productivity and collaboration tools (spreadsheets, databases, survey platforms, shared document systems).

Responsibilities

• Manage the annual application and selection cycle end to end, including the unified application process, the Spring deadline for fall cohort entry, and the mid-year replacement cycle that maintains full cohort strength.
• Work with departmental advisors and Faculty Champions each spring to identify high-potential sophomores eligible for junior-year entry; coordinate with financial aid to confirm eligibility.
• Coordinate onboarding for each incoming cohort, including orientation and scholarship award notification.
• Build and maintain the centralized scholar database with semester-by-semester records and milestones.
• Monitor early warning indicators and elevate concerns to ensure support is put in place before at-risk dismissal.
• Coordinate mentor-mentee matching and scholar placement into projects and events.
• Plan and execute program events, logistics, and communications.
• Coordinate data collection for the external evaluator and prepare NSF reports.

Skills

Data management

Communication

Productivity tools

Attention to detail

Discretion

Education

Bachelor's degree and 3+ years relevant experience

Equivalent combination of education and experience

Tools

Spreadsheets

Databases

Survey platforms

Shared document systems

Job description

Worcester Polytechnic Institute seeks a full-time Program Coordinator for a six-year NSF-funded S-STEM scholarship program, supporting 70 annual scholarships across four degree programs. The role integrates scholarships with VINE research projects, COHORT teams, and a Bridge curriculum, coordinating recruitment, onboarding, tracking, and industry partnerships.

The coordinator will manage a multi-year, multi-cohort schedule, serve as primary day-to-day contact for scholars, and collaborate with