NOVA Admission Coordinator - Full Time, Days

Guidehouse; Washington (District of Columbia); Remote; USD 38,000 - 64,000; Full time

Job summary

Join a leading company as a NOVA Admission Coordinator, where you will be pivotal in securing patient accounts through effective insurance coordination. This full-time role offers a structured schedule and the opportunity to support patients in navigating their financial responsibilities, all while working collaboratively with various departments. Ideal candidates will possess a high school diploma and relevant experience in patient access or related fields.

Benefits

Medical, Rx, Dental & Vision Insurance

401(k) Retirement Plan

Tuition Reimbursement

Personal and Family Sick Time

Short-Term & Long-Term Disability

Qualifications

• 1-3 years of experience in patient access or insurance-related roles required.
• Ability to type a minimum of 35 WPM is preferred.
• Familiarity with medical terminology advantageous.

Responsibilities

• Perform insurance notification, verification, and authorization activities.
• Coordinate with insurance companies and clinical staff to secure patient accounts.
• Document account information according to established standards.

Skills

Insurance notification

Patient interaction

System documentation

Financial communication

Education

High School Diploma or equivalent

Tools

Medical terminology

Job description

NOVA Admission Coordinator - Full Time, Days

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NOVA Admission Coordinator - Full Time, Days

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Join to apply for the NOVA Admission Coordinator - Full Time, Days role at Guidehouse

What You Will Do

Under the direction of the Patient Access Registration Manager, this position is primarily responsible for all insurance notification, verification, and authorization activities necessary to financially secure accounts. Responsibilities include interacting with insurance companies, patients, physician offices and other hospital departments to thoroughly document accounts. Explains financial requirements to patient or other responsible party and collects deposits or deductibles as required.

Job Family

Admitting Representative

Travel Required

None

Clearance Required

None

What You Will Do

Under the direction of the Patient Access Registration Manager, this position is primarily responsible for all insurance notification, verification, and authorization activities necessary to financially secure accounts. Responsibilities include interacting with insurance companies, patients, physician offices and other hospital departments to thoroughly document accounts. Explains financial requirements to patient or other responsible party and collects deposits or deductibles as required.

Position Tye: Full Time, Remote (**Please note, the selected candidate must reside within 100 miles of Birmingham, AL**)

Schedule: Monday - Friday, 8:00am - 5:00pm (Schedule is subject to change based on hospital census and the needs of the business).

Responsibilities And Duties

Performs insurance notification, verification, and authorization activities necessary to financially secure accounts.

• While appropriately prioritizing work based on financial risk / difficulty, incumbent completes notification, verification, & authorization for all inpatient, Ambulatory Surgery and bedded outpatient admissions utilizing the HQ work list as the primary work driver.
• In a courteous manner, coordinates with and disseminates information to referring physician/hospital clinical staff and the insurance company to ensure that scheduled accounts are secure prior to admit and non-scheduled accounts are secure 24 hours post admit.
• Aggressively explores all possible options to secure an account when problems arise (i.e. contacting physician office, referencing past visits, contacting patient, etc.).
  
  

Responsible for thorough system documentation according to established standards.

• Communicates with insurance companies, patients, physician offices and/or other hospital departments to complete account documentation requirements Responsible for securing patient accounts.
  
  

Responsible For Securing Patient Accounts

• Explains financial requirements to patient or other responsible party. Collects deposits and deductibles.
• Aggressively explores all possible options as a means of securing an account when problems arise.
• Informs Patient Access management, registration staff and physician if account is not secure prior to admission.
• Coordinates with and disseminates information to referring physician/hospital clinical staff and insurance company to secure scheduled accounts prior to admission and non-scheduled accounts within 24 hours following admission.
  
  

Acts in a caring and courteous manner to all patients, guests, visitors, students, and staff.

• Provides helpful and friendly assistance in a timely manner.
• Demonstrates caring behavior by utilizing positive interpersonal skills.
• Effectively responds to inquiries with a pleasant expression, maintaining eye contact, etc.
• Caring and courteous behavior will be measured by the number of complaints received in a 12-month period. No more than two complaints are considered satisfactory.
  
  

What You Will Need

• High School Diploma or equivalent
• 1-3 years of experience in patient access, billing, cash collections, insurance and/or pre-certification OR 3 years directly related experience in a hospital.
  
  

What Would Be Nice To Have

• Ability to type a minimum of 35 WPM.
• Familiarity with medical terminology
• CPAR and CHAA certification (preferred)
  
  

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The annual salary range for this position is $38,000.00-$64,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits Include

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back-Up Childcare Program
  
  

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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