Nonprofit Operations & Finance Coordinator

WeConservePA; Latrobe (Westmoreland County); On-site; USD 45,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Retirement plan with employer match

Generous PTO and holidays

Job summary

Westmoreland Land Trust seeks an Operations Coordinator to manage financial administration and support organizational operations, fundraising, projects, and internal systems. The role ensures accurate records, documentation, and processes for staff, Board, grants, and programs.

Responsibilities cover invoices, budgeting, donor records, HR support, and coordination of meetings. Requires degree or equivalent experience, 3+ years nonprofit finance/administration, and QuickBooks expertise.

Qualifications

• Associate’s or bachelor’s degree in a related field or equivalent experience.
• At least three years of experience in bookkeeping or nonprofit financial administration.
• Experience with QuickBooks Online and financial recordkeeping.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with MS Office, especially Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Ability to work independently and with a small team; handle confidential information.
• Valid driver’s license and ability to travel locally.

Responsibilities

• Manage day-to-day financial administration: invoices, payments, deposits, reimbursements, and data entry in QuickBooks.
• Maintain accurate financial records for expenditures, grants, restricted funds, and projects.
• Assist with budgeting, cash-flow monitoring, and grant financial tracking.
• Prepare financial documentation for annual audit and coordinate with accountant.
• Provide financial reports to Executive Director and leadership as needed.
• Coordinate office operations, records, vendors, contracts, and insurance docs.
• Support governance records, board meetings, compliance, and HR admin tasks.
• Maintain donor, member, partner, and grant records; process gifts and receipting.
• Support fundraising appeals, donor communications, and annual report production.
• Assist with projects: contractor coordination, purchasing, budgeting, and scheduling.
• Support communications: newsletters, website updates, events, and volunteer activities.

Skills

Organizational skills

Attention to detail

Multitasking

MS Office proficiency

Written and verbal communication

Independent and collaborative work

Driver's license

Education

Associate or bachelor’s degree in related field

Tools

QuickBooks Online

Job description

Westmoreland Land Trust seeks an Operations Coordinator to manage financial administration and support organizational operations, fundraising, projects, and internal systems. The role ensures accurate records, documentation, and processes for staff, Board, grants, and programs.

Responsibilities cover invoices, budgeting, donor records, HR support, and coordination of meetings. Requires degree or equivalent experience, 3+ years nonprofit finance/administration, and QuickBooks expertise.