Nonprofit Operations Coordinator - Tampa

The IRONMAN Group; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The IRONMAN Group, including The IRONMAN Foundation, seeks a detail-oriented Operations Coordinator based in Tampa, FL. You will support administrative, financial, and program operations across teams to enable mission-driven programs and community impact.

You will work with cross-functional partners to improve processes, manage data, and ensure efficient event and program delivery, while maintaining strong communications and compliance across departments.

Qualifications

• Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, Finance, or related field.
• 2–5 years’ experience in operations, nonprofit administration, project management, finance, or business support.
• Proficient in Microsoft Office Suite; Excel, Outlook, Teams, PowerPoint, and Word.
• Excellent communication across multiple environments and with diverse audiences.
• Excellent multitasking, prioritization, and decision‑making abilities.
• Experience with CRM, donor management, accounting, or project management platforms a plus.
• Based out of Tampa, FL. Required to be in Tampa offices for a minimum of three (3) days a week
• Must be able to travel 5-10% of the time, including evenings, weekends, and overnight stays

Responsibilities

• Provide administrative support to organizational leadership and department staff.
• Coordinate and manage day-to-day operational functions to ensure organizational effectiveness and efficiency.
• Support leadership with scheduling meetings, preparing agendas, taking notes, and distributing follow-up materials.
• Manage office operations, including supplies, inventory management, mail distribution and office organization.
• Aid in implementation and improvement of operational systems, processes, and workflows.
• Support financial operations through donation processing, expense tracking, reporting, and record management.
• Coordination documentation required for audits, compliance reviews, organizational filings, and regulatory requirements.
• Maintain accurate operational and financial records to support transparency and accountability.
• Assist with budget tracking and preparation of financial and operational reports for leadership review.
• Support the implementation and administration of organizational programs, grants, development and special projects.
• Coordinate cross-functional initiatives and maintain project timelines, deliverables, and reporting requirements.
• Coordinate logistics for meetings, events, and stakeholder engagements.
• Track program metrics and assist with impact reporting and grant documentation.
• Manage organization databases and operational systems, ensuring data accuracy and integrity.
• Generate recurring reports, dashboards, and performance metrics to support strategic decision-making.
• Maintain historical records, program documentation, and institutional knowledge resources.
• Administrative assistants order office supplies and maintain supplies inventory.

Skills

MS Office

Excel

Communication

Multitasking

Project coordination

Education

Bachelor’s degree in Business Administration

Tools

CRM software

Donor management

Accounting software

Project management tools

Job description

The IRONMAN Group, including The IRONMAN Foundation, seeks a detail-oriented Operations Coordinator based in Tampa, FL. You will support administrative, financial, and program operations across teams to enable mission-driven programs and community impact.

You will work with cross-functional partners to improve processes, manage data, and ensure efficient event and program delivery, while maintaining strong communications and compliance across departments.