Operations Coordinator - IMF

Kids for the Future; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

The IRONMAN Foundation is seeking an enthusiastic Operations Specialist to join the Tampa team, supporting systems, processes and administrative functions that enable the nonprofit to fulfill its mission. You will help coordinate across finance, compliance, data management, grants, and office operations.

Reporting to the Director of Operations and Community Relations, you’ll work cross-functionally to improve efficiency, manage project timelines and reporting, and contribute to strategic

Qualifications

• Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, Finance, Communications, or a related field.
• 2-5 years’ experience in operations, nonprofit administration, project management, finance, or business support functions.
• String proficiency in Microsoft Office Suite (Excel, Outlook, Teams, PowerPoint, Word).
• Exceptional communication skills across multiple environments and with diverse audiences.
• Based out of Tampa, FL. Required to be in Tampa offices for a minimum of three (3) days a week; travel 5-10%.

Responsibilities

• Organizational Operations & Administration: Provide administrative support to leadership and staff; coordinate day-to-day operations; schedule meetings and prepare agendas; manage office operations and inventory; assist in implementing operational systems and workflows.
• Financial & Compliance Administration: Support donation processing, expense tracking, reporting, record management; assist with audits, regulatory filings; maintain accurate records; help prepare financial/operational reports.
• Program Operations & Project Management: Support implementation and administration of programs, grants, development projects; coordinate cross-functional initiatives; maintain timelines and reporting; coordinate meetings and events.
• Data Management & Reporting: Manage databases and systems; generate recurring reports and dashboards; maintain historical records; ensure data integrity.

Skills

Exceptional communication

Multitasking

Prioritization

Education

Bachelor’s degree in Business Administration / related field

Tools

CRM systems

Job description

• Location 3407 W Dr. Martin Luther King Jr. Blvd,Suite 100,Tampa, FL, 33607,United States
• Job Category Foundation
• Employee Type FT Non-Exempt
• Travel 10%
• Manage Others No

Contact information

• Name People Team
• Phone [phone]
• Email [e-mail]

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement. Through our BE ICONIC vision, we are building the most loved brands, producing the world’s most inspiring events, and fostering deeply engaged communities that change lives. We aim to empower over a million athletes to cross a finish line each year and inspire a billion people worldwide through the power of the human spirit.

The IRONMAN Foundation creates positive change in race communities by engaging athletes and volunteers to participate in programs that demonstrate service through sport and commitment to community. Since 2003, over $60,000,000 has been provided through IRONMAN’s charitable giveback programs to more than 10,000 local regional, national, and global nonprofit initiatives. Through these partnerships, IRONMAN, Rock 'n' Roll Running Series, and UTMB athletes are powerfully linked to the community and together we leave the IRONMAN legacy behind in our race communities long after race day.

As part of our team, you’lljoin a high-performance, caring culture where innovation thrives, communities are uplifted, and every achievement, big or small, is celebrated.You’llhelp shape experiences that fill hearts, consume minds, and enrich souls. This is more than a job.It’sa chance to be part of a global movement, to lead from the front, and to leave a legacy. Together, we create moments that last a lifetime.The IRONMAN Group is the world's largest operator of mass participation sports, delivering over 200+ events a year across 55+ countries thanks to a passionate global team.For more information, visit www.ironman.com/about-ironman-group .

We areseekinga highly motivated individual for the position of Operations Coordinator within our IRONMAN Foundation team, reporting to Director of Operations and Community Relations and based in our Tampa, Florida office.

The Opportunity

The IRONMAN Foundation is seeking an enthusiastic Operations Specialist, to serve as a key contributor to the organization’s operational excellence, supporting the systems, processes, and administrative functions that enable the nonprofit to effectively fulfill its mission. This role provides coordination across finance, compliance, data management, board governance, office operations, and strategic initiatives.

The ideal candidate is highly organized, analytical, and solutions oriented, with the ability to manage multiple priorities while maintaining exceptional attention to detail. This individual will work collaboratively across departments within The IRONMAN Foundation and The IRONMAN Group to improve efficiency, strengthen organization infrastructure, and support mission-driven programs and initiatives. The position requires a proactive professional who can identify opportunities for process improvement, manage critical operational functions, and contribute to the long-term success of the organization.

Key Responsibilities

Organizational Operations & Administration:

• Provide administrative support to organizational leadership and department staff.
• Coordinate and manage day-to-day operational functions to ensure organizational effectiveness and efficiency.
• Support leadership with scheduling meetings, preparing agendas, taking notes, and distributing follow-up materials.
• Manage office operations, including supplies, inventory management, mail distribution and office organization.
• Aid in implementation and improvement of operational systems, processes, and workflows.

Financial & Compliance Administration:

• Support financial operations through donation processing, expense tracking, reporting, and record management.
• Coordination documentation required for audits, compliance reviews, organizational filings, and regulatory requirements.
• Maintain accurate operational and financial records to support transparency and accountability.
• Assist with budget tracking and preparation of financial and operational reports for leadership review.

Program Operations & Project Management:

• Support the implementation and administration of organizational programs, grants, development and special projects.
• Coordinate cross-functional initiatives and maintain project timelines, deliverables, and reporting requirements.
• Coordinate logistics for meetings, events, and stakeholder engagements.
• Track program metrics and assist with impact reporting and grant documentation.

Data Management & Reporting:

• Manage organization databases and operational systems, ensuring data accuracy and integrity.
• Generate recurring reports, dashboards, and performance metrics to support strategic decision-making.
• Maintain historical records, program documentation, and institutional knowledge resources.
• Administrative assistants order office supplies and maintain supplies inventory.

Culture

• Contribute to a positive, inclusive, and respectful team environment by demonstrating professionalism, accountability, and collaboration in all interactions.
• Embrace IRONMAN’s BE ICONIC mindset by bringing an athlete - first perspective, taking ownership of work, and showing pride in delivering exceptional experiences.
• Communicate openly and constructively with teammates and cross - functional partners to support efficient execution and problem solving.
• Demonstrate adaptability and a continuous improvement mindset, learning from each event and contributing ideas to improve processes and experiences.
• Act as a culture carrier onsite and offsite, recognizing that individual behaviors directly shape the athlete, volunteer, and team experience.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, Finance, Communications, or a related field.
• 2-5 years’ experience in operations, nonprofit administration, project management, finance, or business support functions.
• String proficiency in Microsoft Office Suite, including Excel, Outlook, Teams, PowerPoint, and Word.
• Exceptional communication skills across multiple environments and with diverse audiences
• Excellent multitasking, prioritization, and decision-making abilities.
• Experience with CRM, donor management, accounting, or project management platforms a plus.
• Based out of Tampa, FL. Required to be in Tampa offices for a minimum of three (3) days a week
• Must be able to travel 5-10% of the time, including evenings, weekends, and overnight stays

We are an equal opportunity employer. We consider all qualified applicants without regard to any protected characteristic under applicable law. We also provide reasonable accommodations to qualified individuals with disabilities throughout the hiring process and employment in accordance with applicable law.

The above job description is not intended to be an "all inclusive" list of duties, responsibilities, skill and abilities, required to do the job. Rather, it is intended only to describe the general nature of the job and is a reasonable representation of its activities. Duties and responsibilities may evolve over time.