Nonprofit Office Administrator for Humanitarian Programs

United Help Ukraine; Fairfax (VA); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Health benefits

Job summary

United Help Ukraine seeks an Office Administrator to manage daily operations, communications, and logistics for a fast-paced nonprofit team in the United States. The role requires strong English skills and Ukrainian language proficiency, with a focus on confidentiality and independent work.

The successful candidate will support program managers, coordinate meetings and travel, handle correspondence, and assist with events and donor outreach while upholding high professional standards.

Qualifications

• 2+ years of professional experience in administration, office management, or nonprofit settings.
• Excellent English written and verbal communication.
• Proficiency in Ukrainian language.
• Experience with MS Office and Google Workspace.

Responsibilities

• Oversee administrative duties and ensure the office operates smoothly.
• Greet visitors, answer calls and emails, and draft communications.
• Maintain calendars, schedule meetings, and coordinate logistics.
• Handle basic invoicing and financial records for the team.
• Support events, fundraising activities, and volunteer coordination.
• Provide support to Program Managers and interact with the Board as needed.

Skills

English proficiency

Ukrainian language

Organizational skills

Time management

Tools

MS Office

Google Workspace

Job description

United Help Ukraine seeks an Office Administrator to manage daily operations, communications, and logistics for a fast-paced nonprofit team in the United States. The role requires strong English skills and Ukrainian language proficiency, with a focus on confidentiality and independent work.

The successful candidate will support program managers, coordinate meetings and travel, handle correspondence, and assist with events and donor outreach while upholding high professional standards.