Nonprofit Events & Volunteer Coordinator

SGV Habitat; Monrovia (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

SGV Habitat for Humanity in Monrovia, CA seeks an Event Coordinator to support fundraising, donor engagement, volunteer activities, and wildfire recovery events. This entry-level role collaborates across departments and helps grow community involvement.

The position supports Habitat's mission with a focus on detailed planning, vendor coordination, and effective communications, requiring a Bachelor’s degree and strong organizational skills.

Qualifications

• Bachelor's degree in Event Management, Communications, Marketing, Business Administration, Hospitality, Public Relations, or a related field.
• Strong organizational, project management, and time management skills with the ability to prioritize multiple projects and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills with a strong customer service orientation.
• Highly detail-oriented, tech-savvy, and proficient in Microsoft Office Suite, with the ability to quickly learn new software and technology platforms.
• Internship, volunteer, or professional experience coordinating events, supporting community engagement, or working in a nonprofit environment is preferred.
• Valid California driver's license with reliable transportation and the ability to work occasional evenings and weekends as needed.

Responsibilities

• Coordinate fundraising, donor engagement, volunteer, community, and wildfire recovery events.
• Develop and maintain detailed event timelines, project plans, and event checklists.
• Coordinate venues, vendors, catering, rentals, entertainment, permits, transportation, and event logistics.
• Manage attendee registrations, RSVPs, seating arrangements, and event communications.
• Assist with event setup, execution, and breakdown.
• Conduct site visits as needed to ensure event readiness.
• Anticipate and resolve logistical issues before and during events.
• Ensure events are executed professionally, on schedule, and within budget.
• Maintain organized event calendars, project plans, and planning documents.
• Prepare purchase requests, contracts, invoices, and vendor documentation.
• Track event budgets and expenses.
• Maintain event records, vendor information, sponsorship agreements, and planning files.
• Prepare post-event reports, attendance summaries, and evaluations.
• Coordinate event invitations, registration platforms, confirmations, and attendee communications.
• Collaborate with the Communications team to develop promotional materials, signage, and event collateral.
• Assist with email campaigns, website updates, and social media promotions related to events.
• Coordinate name badges, event materials, and printed collateral.
• Coordinate volunteer recruitment, scheduling, and assignments for events.
• Assist with donor and sponsor communications before, during, and after events.
• Coordinate sponsor recognition and event acknowledgments.
• Work collaboratively with Development, Programs, Construction, ReStore, Communications, and Operations staff to support organizational initiatives.
• Assist with events supporting Habitat's affordable housing, homeownership, neighborhood revitalization, and wildfire recovery programs.
• Support additional organizational events and special projects as assigned.

Skills

Organization

Project management

Communication

Detail-oriented

Customer service

Tech-savvy

Education

Bachelor's degree in Event Management or related field

Tools

Microsoft Office

Job description

SGV Habitat for Humanity in Monrovia, CA seeks an Event Coordinator to support fundraising, donor engagement, volunteer activities, and wildfire recovery events. This entry-level role collaborates across departments and helps grow community involvement.

The position supports Habitat's mission with a focus on detailed planning, vendor coordination, and effective communications, requiring a Bachelor’s degree and strong organizational skills.