Nonprofit AR Coordinator — Grants & Billing

salvarmycareers; Chicago (IL); On-site; USD 29,000 - 36,000; Full time

Job summary

The Salvation Army is seeking an Accounts Receivable Coordinator for our North & Central Illinois Division. This role manages invoicing, collections, recording, and reconciliation of revenue across multiple funds, programs, and entities within a nonprofit multi-entity environment.

You will work closely with program, development, and finance teams to ensure grant terms are met, revenue is accurately recorded, and AR reporting is prepared for management and audits.

Qualifications

• Associate’s degree in Accounting, Finance, or related field required; Bachelor’s degree a plus.
• Minimum of 3 years of experience in accounts receivable or accounting support, preferably in nonprofit or multi-entity environment.
• Experience with grant billing, contract invoicing, and restricted/unrestricted funds accounting preferred.

Responsibilities

• Prepare, review, and issue invoices for grants, contracts, and program services across multiple entities and funds.
• Record and apply all incoming payments to the appropriate accounts, programs, and entities.
• Maintain the AR subledger and reconcile it to the general ledger for accuracy.
• Monitor receivable balances and aging, follow up on overdue accounts.
• Deposit cash and checks timely; ensure accurate revenue coding to funds and programs.
• Process credit card transactions and initiate ACH transfers with documentation.

Education

Associate’s degree in Accounting, Finance, or related field

Bachelor’s degree a plus

Tools

Acumatica

Job description

The Salvation Army is seeking an Accounts Receivable Coordinator for our North & Central Illinois Division. This role manages invoicing, collections, recording, and reconciliation of revenue across multiple funds, programs, and entities within a nonprofit multi-entity environment.

You will work closely with program, development, and finance teams to ensure grant terms are met, revenue is accurately recorded, and AR reporting is prepared for management and audits.