Accounts Receivable & Grants Coordinator

The Salvation Army North & Central Illinois Division; Chicago (IL); On-site; USD 30,045 - 36,051; Full time

Job summary

The Salvation Army North & Central Illinois Division seeks an Accounts Receivable Coordinator in the Finance Department to manage invoicing, payments, and AR subledger processes across multiple programs and funds.

You will ensure accurate revenue coding, support grant and contract billing, assist with month- and year-end closings, and collaborate with program, development, and finance staff to maintain clean receivable balances and audit-ready documentation.

Qualifications

• Associate degree in Accounting, Finance, or related field required.
• Minimum of 3 years of experience in accounts receivable or accounting support.
• Experience with grant billing, contract invoicing, and nonprofit fund accounting preferred.

Responsibilities

• Prepare, review, and issue invoices for grants, contracts, and program services.
• Record and apply all payments to the appropriate accounts and funds.
• Maintain the AR subledger and reconcile with the general ledger.
• Monitor aging reports and follow up on overdue accounts.
• Assist in month-end and year-end closings and AR reconciliations.
• Support grant and contract revenue recognition per nonprofit standards.
• Prepare AR aging, collection, and revenue reports for leadership.

Skills

Communication

Analytical skills

Attention to detail

Time management

Multi-tasking

Education

Associate’s degree in Accounting/Finance or related field

Bachelor’s degree preferred

Tools

Excel

Microsoft Office

Google Workspace

Job description

The Salvation Army North & Central Illinois Division seeks an Accounts Receivable Coordinator in the Finance Department to manage invoicing, payments, and AR subledger processes across multiple programs and funds.

You will ensure accurate revenue coding, support grant and contract billing, assist with month- and year-end closings, and collaborate with program, development, and finance staff to maintain clean receivable balances and audit-ready documentation.