Nonprofit AP Specialist: Impactful Payments & Compliance

Adelbrook; Oxford Park (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

Adelbrook is seeking an Accounts Payable Specialist to manage outgoing payments for a nonprofit organization serving children, adolescents, and young adults with ASD and IDD. You will process invoices, maintain AP records, and support month-end close and audits.

The role requires meticulous organization, strong communication, and the ability to adapt to a flexible schedule in a 24/7 operating agency. Prior nonprofit or healthcare AP experience is favored.

Qualifications

• Minimum 2 years of experience in accounts payable or general accounting.
• Experience in nonprofit or healthcare setting preferred.
• Proficiency in accounting software.
• Strong attention to detail and excellent organizational skills.
• Effective communication skills, both written and verbal.
• Ability to manage time effectively and meet deadlines.
• Commitment to the mission and values of the organization and sensitivity to the needs of individuals with ASD and IDD.

Responsibilities

• Prepare and send accurate and timely invoices to funding sources, including Medicaid, MCOs, school districts, and private payers.
• Monitor aging reports and follow up on outstanding receivables to ensure timely collections.
• Process all vendor invoices accurately and in a timely manner, ensuring proper approvals and coding to appropriate accounts and cost centers.
• Maintain up-to-date and organized AP files, including vendor W-9s, contracts, and invoice records.
• Schedule and process weekly check runs, ACH payments, and credit card transactions in accordance with agency policy.
• Reconcile vendor statements and resolve any billing or payment discrepancies.
• Respond to vendor inquiries and maintain strong, professional vendor relationships.
• Ensure compliance with internal purchasing and payment policies and assist with updates as needed.
• Assist in month-end and year-end closing by preparing AP reports, accruals, and reconciliations.
• Support the annual audit process by gathering and submitting required AP documentation.
• Assist with the issuance of IRS Form 1099s at year-end.
• Identify opportunities for process improvements and contribute to financial process enhancements.

Skills

Attention to Detail

Time Management

Communication Skills

Problem-Solving

Customer Service

Team Collaboration

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Tools

Microsoft Excel

Accounting Software

Job description

Adelbrook is seeking an Accounts Payable Specialist to manage outgoing payments for a nonprofit organization serving children, adolescents, and young adults with ASD and IDD. You will process invoices, maintain AP records, and support month-end close and audits.

The role requires meticulous organization, strong communication, and the ability to adapt to a flexible schedule in a 24/7 operating agency. Prior nonprofit or healthcare AP experience is favored.