Nonprofit Accounting Assistant — AP & Reconciliations

Share Food Program, Inc.; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Short-term Disability

Life Insurance

Paid Time Off

Job summary

Share Food Program, a nonprofit hunger-relief organization in Philadelphia, seeks an Accounting Assistant to support accounts payable processing in Bill.com, deposits, and reconciliations.

You will ensure timely vendor payments, accurate coding to grants and programs, and month-end close readiness, working at the HQ warehouse.

Candidates need an associate degree and 2+ years' accounting experience, with Bill.com and NetSuite familiarity; we offer comprehensive benefits.

Qualifications

• Associate degree in accounting or related field, or equivalent work experience.
• 2+ years of accounts payable, bookkeeping, or general accounting experience.
• Hands-on experience with Bill.com or a similar AP automation platform.
• Experience performing bank and credit card reconciliations.
• Working knowledge of basic accounting principles and double-entry bookkeeping.
• Proficiency in Excel, including lookups, sorting/filtering, and pivot tables.

Responsibilities

• Enter, code, and route vendor invoices in Bill.com for approval, ensuring correct general ledger accounts, departments, programs, and grant/funding codes.
• Match invoices to purchase orders and receiving documents; resolve discrepancies with vendors and staff.
• Prepare and schedule weekly payment runs in accordance with approval policies and cash flow priorities.
• Maintain vendor records, including W-9s, payment details, and 1099 eligibility.
• Respond to vendor and internal inquiries on invoice and payment status.
• Ensure Bill.com activity syncs accurately with NetSuite.
• Record incoming receipts, including checks, ACH, wires, and online donations, in NetSuite.
• Prepare bank deposits and maintain supporting documentation.
• Apply payments to the correct customer, donor, grant, or program accounts.
• Coordinate with Development and program staff to confirm the source and restrictions of funds received.
• Reconcile all bank accounts monthly, investigating and resolving reconciling items promptly.
• Reconcile company credit card statements; collect receipts and confirm coding with cardholders.
• Follow up on missing documentation and outstanding items before month-end close.

Skills

Accounts payable

Bank reconciliations

Excel (PivotTables)

Bill.com

NetSuite

Double-entry bookkeeping

Education

Associate degree in accounting

Tools

Bill.com

NetSuite

Job description

Share Food Program, a nonprofit hunger-relief organization in Philadelphia, seeks an Accounting Assistant to support accounts payable processing in Bill.com, deposits, and reconciliations.

You will ensure timely vendor payments, accurate coding to grants and programs, and month-end close readiness, working at the HQ warehouse.

Candidates need an associate degree and 2+ years' accounting experience, with Bill.com and NetSuite familiarity; we offer comprehensive benefits.