Non-Profit Data Entry & Administrative Specialist

Bighorn Law; Carlsbad (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

Data Entry Specialist position in a nonprofit foundation in Carlsbad, CA, supports donor operations and accurate banking data entry. Under VP supervision, align deposits with donor data in DonorView and ensure correct coding.

Responsibilities include creating online donation forms, processing payments, generating receipts, donor communications, and collaboration with accounting and marketing. AI tools will be used to streamline tasks and maintain the constituent database and Constant Contact

Qualifications

• Experience with donor data entry and fundraising operations.

Responsibilities

• Prepare weekly bank deposits and ensure all cash, checks, ACH, and Square transactions are entered correctly in the donor database and tied to the correct deposit.
• Provide accounting support by delivering complete, correctly coded data and backup documentation to the accounting team.
• Generate donation receipts and send thank-you communications to donors.
• Lead input for the silent auction during the Gala and coordinate related data entry.
• Create online donation forms and maintain the constituent database.
• Process payments, pull reports, and update emails in Constant Contact.
• Provide donor support communications and assist with data-driven outreach.
• Integrate AI tools to streamline manual processes and improve accuracy.

Skills

Data entry

Donor database management

Cash handling

Job description

Under the supervision of the Vice President of Non-Profit Operations, the Data Entry Specialist is responsible for the accuracy and completeness of the Foundation's donor and banking data. This role owns the weekly deposit process, from preparing and completing bank deposits to making sure every cash, check, ACH, and Square transaction is entered correctly in our donor database, DonorView, and tied to the correct deposit.

The Data Entry Specialist provides accounting support. Reconciliation is completed by the accounting team and is not part of this role; instead, this position makes sure accounting receives complete, correctly coded data and backup documentation. This role is also responsible for donation receipts and thank-you communications, serves as the lead inputter for the silent auction during the Gala, and integrates AI tools to support manual processes.

Additional responsibilities include creating online donation forms, maintaining the constituent database, processing payments, pulling reports, updating and inputting emails in Constant Contact, and providing donor support communications.

This is a Full-Time position.