Non-Clinical - Clerk

Cynet Health; New York (NY); On-site; USD 42,000 - 54,000; Part time

Job summary

Cynet Health in New York is seeking a Medical Records Clerk to support non-clinical workflow in the records department. You will organize, index, and file paper records, and assist with scanning into the electronic health record system.

The role requires strong typing, Excel data entry, attention to detail, and the ability to maintain HIPAA confidentiality while handling sensitive information.

Qualifications

• Typing speed of 40 WPM or better with high accuracy.
• Working proficiency in Excel, including entering data, sorting, and filtering.
• Proven accuracy in data entry and comfort with repetitive detail work.
• Ability to maintain strict confidentiality.

Responsibilities

• Assemble medical record documents according to guidelines.
• Answer phones as needed.
• Ensure year band is placed in records for appointments and open records for new patients.
• File records in terminal digit order and access additional volumes as needed.
• Pull and prepare records for next day appointments, pull x-ray films as needed.
• Scan and index legacy paper medical records into the electronic health record.
• Index each document to patient, encounter, date of service, and document type.
• Review scanned output for errors and rescan or reindex as needed.
• Handle HIPAA and hospital policy for protected health information.

Skills

Typing 40 WPM

Data entry accuracy

Confidentiality

Attention to detail

Education

High school diploma or equivalent

Tools

Excel

Epic

Job description

Non-Clinical - Clerk

Profession: Medical Records Clerk

Specialty: -

Duration: 8 weeks

Shift: 9:00 AM - 5:00 PM

Hours per Shift: 7 hours

Experience: 1+ year of experience working directly with paper medical records

License: -

Certifications: -

Must-Have:

• Typing speed of 40 WPM or better with high accuracy
• Working proficiency in Excel, including entering data, sorting, and filtering
• Proven accuracy in data entry and comfort with repetitive detail work
• Ability to maintain strict confidentiality

Description:Assemble medical record documents following established guidelines.Answer phones as needed.Ensure year band is placed in all medical records for appointments and open medical records for new patients.File medical records in terminal digit order and open additional volumes as needed.Pull and prepare medical records for next day appointments.Pull and file x-ray films as needed.Print daily pull slips, progress notes, and other daily forms.Prepare, scan, and index legacy paper medical records into the electronic health record as part of a department-wide effort to eliminate paper.The role requires working knowledge of how a paper medical record is organized.Identify document types on sight, along with solid typing, data entry, and spreadsheet skills.Prep records for scanning: remove staples and clips, repair torn pages, sort and batch by document type.Identify and separate document types within a paper chart, including face sheets, H&Ps, operative reports, progress notes, nursing documentation, orders, consents, lab and imaging results, and discharge summaries.Scan records at production volume and verify image quality, orientation, page counts, and completeness.Index each document to the correct patient, encounter, date of service, and document type.Review scanned output for errors and rescan or reindex as needed.Enter and maintain batch, volume, and exception data in tracking spreadsheets.Flag illegible pages, missing documents, and misfiled material to the supervisor.Handle all protected health information in accordance with HIPAA and hospital policy.

Skills:One year of experience is required.Demonstrated ability to recognize and correctly classify medical record document types.Ability to lift and carry record boxes up to 25 lbs.Ability to stand, bend, and reach for extended periods.Familiarity with Epic is preferred.Knowledge of medical terminology is beneficial.

Education:High school diploma or equivalent.Job Category: Non-Clinical