Medical Records Clerk

Talentify; Whitesburg (KY); On-site; USD 28,000 - 38,000; Full time

Job summary

Talentify is seeking a detail‑oriented Medical Records Clerk in Whitesburg, KY to assemble, review for completeness, and type medical information for patient records and statistics. You will maintain confidentiality, handle filing, chart retrieval, and data entry with accuracy in a fast-paced hospital environment, while supporting physicians and staff with timely medical information and reports.

The role requires a high school diploma or GED, basic business office training, and at least three

Qualifications

• High School Diploma or GED required.
• Business courses in filing, office methods, and business English preferred.
• Three months of on-the-job training required to attain proficiency.

Responsibilities

• Maintains surveillance of incomplete records and assembles/ analyzes data for physicians and others.
• Assures confidentiality of medical records and reports.
• Files new registration and admission cards from the previous day.
• Researches history unit numbers and pulls charts for physicians and admissions.
• Analyzes daily census reports as required.
• Answers telephone, screens requests, and provides information within approved limits.

Skills

Typing 35 wpm

Attention to detail

Communication skills

General office procedures

Organize and prioritize tasks

Confidentiality

Education

High School Diploma or GED

Business courses (filing, office methods, business English)

Job description

Overview

The Medical Records Clerk is responsible to assemble, review for completeness, compile and type medical information and data for patients' records and statistical reports.

Responsibilities

• Maintains surveillance of any incomplete records, assembles and makes quantitative and qualitative analysis for the physician and/or others to complete.
• Assures confidentiality of medical records and reports.
• Files new registration and admission cards from previous day.
• Researches history unit numbers and pulls charts for physicians, admissions, emergency room, etc.
• Analyzes daily census report as required.
• Answers telephone, screens requests, and answer requests for medical information within prescribed limitations.
• Checks list of discharged patients and ensures receipt of all records of patients discharged from hospital.
• Furnishes copies of diagnostic reports to appropriate department as requested.
• Delivers inpatient records to the floors and picks up charts of discharged patients from hospital.
• Assembles and files medical records in accordance with standard medical procedures.
• Compiles periodic and statistical reports and other data as directed.
• May prepare burial transits and prepare and process birth certificates as required using current word processing program.
• Operates various office machines such as photo copiers, postage meters, adding machines, computer terminals and fax machines, etc.
• May process department mail and dispatch to appropriate area.
• Performs other related duties as assigned.

Qualifications

Education

• High School Diploma or GED equivalent required.
• Business courses such as filing, office methods, and business English required.
• Related job experience may be substituted for formal academic preparation when formal training is other than required.

Experience

• Three (3) months of on-the-job training required to attain proficiency in the performance of assigned duties and responsibilities.

Required Skills, Knowledge & Abilities

• Must type a minimum of thirty-five (35) words per minute accurately.
• Consistent clerical perception required to identify important details and avoid errors in computations and general work.
• Knowledge of general office procedures and administrative support functions.
• Ability to maintain accuracy and attention to detail in a fast-paced office environment.
• Ability to communicate effectively both verbally and in writing.
• Ability to organize and prioritize multiple tasks and responsibilities.
• Ability to maintain confidentiality and professionalism.

Physical Requirements

• Must possess the physical ability to endure moderate standing and walking.
• Must be able to tolerate prolonged sitting.
• Ability to lift and carry materials as required.
• Ability to exert up to twenty (20) pounds of force occasionally.
• Ability to exert up to ten (10) pounds of force frequently.
• Ability to exert a negligible amount of force constantly to move objects.