NoMad Office Manager — Culture & Ops Builder

Quantum Management Services Ltd.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Quantum is expanding its U.S. operations and seeks an Office Manager to run the NoMad office in New York. This highly visible role partners with the Head of U.S. Business and the team to ensure smooth operations and an exceptional employee experience.

You will own day-to-day office operations, coordinate vendors and facilities, and support recruiting coordination, onboarding, and internal culture initiatives as the company grows.

Qualifications

• 2+ years of experience in office management, executive support, operations, or a similar administrative role.
• Highly organized with exceptional attention to detail.
• Strong communication and interpersonal skills.
• Comfortable juggling multiple priorities in a fast-paced environment.
• Proactive, resourceful, and able to solve problems independently.

Responsibilities

• Manage the day-to-day operations of our New York office
• Coordinate office vendors, supplies, equipment, and facilities
• Organize team events, happy hours, offsites, and internal culture initiatives
• Schedule interviews and coordinate candidates throughout the hiring process
• Support onboarding and offboarding for employees
• Assist with recruiting administration and internal hiring efforts
• Manage calendars, meeting logistics, and travel arrangements when needed
• Help improve internal processes and documentation as the business grows
• Provide administrative support to leadership across a variety of business initiatives
• Be the go-to person for keeping the office organized, efficient, and welcoming

Skills

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Problem solving

Tools

Google Workspace

Microsoft Office

Job description

Quantum is expanding its U.S. operations and seeks an Office Manager to run the NoMad office in New York. This highly visible role partners with the Head of U.S. Business and the team to ensure smooth operations and an exceptional employee experience.

You will own day-to-day office operations, coordinate vendors and facilities, and support recruiting coordination, onboarding, and internal culture initiatives as the company grows.