Night-Shift Submissions Specialist: Coins & Grading Ops

Certified Collectibles Group; Sarasota (FL); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical Vision Dental Insurance

PTO and Paid Holidays

401(k) with company match

Career development opportunities

Job summary

Certified Collectibles Group in Sarasota, FL, on-site, full-time Submission Specialist role. Shift: Mon-Fri 6:00 pm–2:30 am. Process high-volume coin submissions, maintain records, and ensure accuracy across grading/encapsulation workflows.

Earn a $1,000 signing bonus if you sign by 9/30/2026 and enjoy comprehensive benefits. Prior experience with high-value items and ERP/CRM systems is preferred. This role emphasizes data integrity and operational excellence.

Qualifications

• Minimum 2+ years in operations, order processing, logistics, or related fields.
• Experience handling coins or high-value items preferred.
• Strong attention to detail and accuracy.
• Ability to work independently on a night-shift environment.
• Excellent organizational and time-management skills.
• Good problem-solving and escalation identification abilities.
• Experience with ERP, CRM, and workflow management systems.
• Capable of managing multiple priorities in a fast-paced setting.
• Team-oriented with support for operations and customer service goals.
• High School Diploma or equivalent required.

Responsibilities

• Process high-volume coin submissions from dealers and Mint partners.
• Review submission paperwork for completeness and accuracy.
• Create, update, and maintain submission records in company systems.
• Generate labels and documentation to support grading operations.
• Verify customer instructions and service selections.
• Identify discrepancies and escalate to appropriate associates or managers.
• Prepare submissions for Verification, Grading, Encapsulation, and Shipping.
• Prioritize work based on turnaround commitments and deadlines.
• Support overnight processing goals for next-day operations.
• Collaborate with internal departments for timely order completion.

Skills

Attention to detail

Time management

Problem solving

Independent worker

Organization

Multi-tasking

ERP proficiency

CRM proficiency

Workflow management

Education

High School Diploma or equivalent

Tools

ERP

CRM

Workflow systems

Job description

Certified Collectibles Group in Sarasota, FL, on-site, full-time Submission Specialist role. Shift: Mon-Fri 6:00 pm–2:30 am. Process high-volume coin submissions, maintain records, and ensure accuracy across grading/encapsulation workflows.

Earn a $1,000 signing bonus if you sign by 9/30/2026 and enjoy comprehensive benefits. Prior experience with high-value items and ERP/CRM systems is preferred. This role emphasizes data integrity and operational excellence.