New York Office & Events Coordinator

Enterprise Community Partners; New York (NY); On-site; USD 39,000 - 45,000; Full time

Job summary

Enterprise seeks an Office Coordinator for our New York office. This full-time role requires strong organizational skills, attention to detail, and the ability to manage front desk activities, vendor relations, and basic onboarding processes.

You will work closely with leadership and other departments, coordinate meetings, events, and office operations, while ensuring compliance with internal controls and company policies in a fast-paced nonprofit environment.

Qualifications

• High school diploma or equivalent; associate degree in office administration or related field preferred.
• At least two years of administrative or clerical experience.
• Strong time management, meeting deadlines, and organizational skills.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Facilitates the smooth functioning of office environment serving staff and many visitors along with staffing front desk.
• Facilitates the purchasing and maintenance of office equipment, office supplies and any capital improvements for the office. Develop and maintain optimum vendor relationships.
• Liaison with Building Management and national facilities functions.
• Facilitates telephone services, email correspondence, and mail distribution.
• Responsible for the execution of many meetings (internal, in- person and virtual) and special events held on and offsite including location, catering, set up.
• Works with leadership, Finance and Contracts department to manage select financial activities, including accounts payable, expense reports, contracts, gift (donation) as well as sponsorship processing and petty cash function in accordance with organizational policies and established internal controls. Manage vendor contracts that relate to office services, events, and the facilities management budget.
• Coordinate hiring processes and manage basics of onboarding employees and wrap up processes for departing staff.
• Maintains office records, documentation files, particularly more complex and sensitive files. Implements an efficient system for other staff to access files and records.
• Performs or facilitates the upkeep and appearance of the office.
• Performs other duties as assigned.

Job description

Enterprise seeks an Office Coordinator for our New York office. This full-time role requires strong organizational skills, attention to detail, and the ability to manage front desk activities, vendor relations, and basic onboarding processes.

You will work closely with leadership and other departments, coordinate meetings, events, and office operations, while ensuring compliance with internal controls and company policies in a fast-paced nonprofit environment.