Office Coordinator

Enterprise Community Partners; New York (NY); On-site; USD 39,000 - 45,000; Full time

Job summary

Enterprise seeks an Office Coordinator for our New York office. This full-time role requires strong organizational skills, attention to detail, and the ability to manage front desk activities, vendor relations, and basic onboarding processes.

You will work closely with leadership and other departments, coordinate meetings, events, and office operations, while ensuring compliance with internal controls and company policies in a fast-paced nonprofit environment.

Qualifications

• High school diploma or equivalent; associate degree in office administration or related field preferred.
• At least two years of administrative or clerical experience.
• Strong time management, meeting deadlines, and organizational skills.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Facilitates the smooth functioning of office environment serving staff and many visitors along with staffing front desk.
• Facilitates the purchasing and maintenance of office equipment, office supplies and any capital improvements for the office. Develop and maintain optimum vendor relationships.
• Liaison with Building Management and national facilities functions.
• Facilitates telephone services, email correspondence, and mail distribution.
• Responsible for the execution of many meetings (internal, in- person and virtual) and special events held on and offsite including location, catering, set up.
• Works with leadership, Finance and Contracts department to manage select financial activities, including accounts payable, expense reports, contracts, gift (donation) as well as sponsorship processing and petty cash function in accordance with organizational policies and established internal controls. Manage vendor contracts that relate to office services, events, and the facilities management budget.
• Coordinate hiring processes and manage basics of onboarding employees and wrap up processes for departing staff.
• Maintains office records, documentation files, particularly more complex and sensitive files. Implements an efficient system for other staff to access files and records.
• Performs or facilitates the upkeep and appearance of the office.
• Performs other duties as assigned.

Job description

Enterprise is a national nonprofit that exists to make a good home possible for the millions of families without one. We support community development organizations on the ground, aggregate and invest capital for impact, advance housing policy at every level of government, and build and manage communities ourselves. Since 1982, we have invested $92.0 billion and created 1.1 million homes across all 50 states, the District of Columbia, Puerto Rico and the U.S. Virgin Islands - all to make home and community places of pride, power and belonging.

Join us at enterprisecommunity.org

Working at Enterprise

At Enterprise, you’ll be part of a diverse, committed team making a difference every day. You will collaborate with some of the smartest minds and biggest hearts in our field. You’ll be empowered to drive systems change and take bold steps to advance racial equity. And you will find a career home where you’re valued and supported in your growth journey.

Enterprise offers career opportunities in our offices across the country with an exceptional benefits package.

Job Description Summary

The Office Coordinator will oversee the general management function and activities of the New York office. This position requires strong organizational skills and the ability to perform and prioritize tasks with limited supervision. Reports to the Office Manager or his/her designee. Full-time role with onsite presence within the office. Occasional evening and weekend coverage may be needed.

Responsibilities

• Facilitates the smooth functioning of office environment serving staff and many visitors along with staffing front desk.
• Facilitates the purchasing and maintenance of office equipment, office supplies and any capital improvements for the office. Develop and maintain optimum vendor relationships.
• Liaison with Building Management and national facilities functions.
• Facilitates telephone services, email correspondence, and mail distribution.
• Responsible for the execution of many meetings (internal, in- person and virtual) and special events held on and offsite including location, catering, set up.
• Works with leadership, Finance and Contracts department to manage select financial activities, including accounts payable, expense reports, contracts, gift (donation) as well as sponsorship processing and petty cash function in accordance with organizational policies and established internal controls. Manage vendor contracts that relate to office services, events, and the facilities management budget.
• Coordinate hiring processes and manage basics of onboarding employees and wrap up processes for departing staff.
• Maintains office records, documentation files, particularly more complex and sensitive files. Implements an efficient system for other staff to access files and records.
• Performs or facilitates the upkeep and appearance of the office.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in office administration or related field preferred.
• At least two years of administrative or clerical experience experienced.
• Time management skills with a proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong supervisory and leadership skills.
• Ability to function well in a high-paced and at times stressful environment.
• Demonstrated time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift a minimum of 15 pounds at times.

Salary Transparency

You will be joining a team of talented professionals motivated by serving the community and addressing the need for affordable housing.

Enterprise offers a comprehensive total rewards package for you and your family. The pay range for this position is $28.37-$32.31 per hour. The range represents the low and high end of what may be paid for this position. It is not typical for an individual to be hired at or near the top of the pay range, and compensation decisions may be influenced by a variety of factors, including skills, qualifications, experience, and location.

Total Rewards at Enterprise

This range is just one component of our total rewards package, which also includes annual performance bonuses and generous paid leave programs.

Our benefits form a major part of the total rewards package. These include dental, health, and vision care plans, as well as family-building benefits such as adoption and surrogacy support. Enterprise supports flexible work arrangements to promote work-life balance and offers health advocacy, an Employee Assistance Program (EAP), and mental health benefits. We round out our package with financial education, wellness programs, and auto-enrollment in the company’s 401(k) plan with employer matching contributions.

Finally, you will have access to learning and development opportunities, including tuition reimbursement for job-related courses and certifications. Thank you for your interest in joining the Enterprise team and contributing to our mission to serve others.