New Homebuilder Administrative Assistant

Adams Homes - Canterbury Villas (Carrollton, GA); Columbia (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

Adams Homes is seeking an Administrative Assistant in Columbia, South Carolina, to support day-to-day operations, help customers, and keep teams connected. The role involves handling calls, assisting staff, coordinating with lenders and permit authorities, and maintaining permit records while ensuring timely document delivery.

Ideal candidates will have 2+ years of office administration experience, strong written and verbal communication, and proficiency with Microsoft Office.

Qualifications

• Self-motivated with the ability to thrive in a team-oriented environment.
• Ability to interact professionally with customers, lenders, and team members.
• Excellent written and verbal communication skills.
• Reliable transportation.
• 2+ years of office administrative experience preferred.
• New home builder experience is a plus.
• Proficient in Microsoft Office, including Word and Excel.
• Strong computer literacy.
• Ability to manage workflow proficiently.

Responsibilities

• Answers incoming telephone calls promptly in a polite, professional manner and forward them as needed.
• Assist customers and other team members.
• Coordinate with lenders, permit authorities, title agents, and trade partners.
• Order blueprints, surveys, and other documents for permit applications.
• Maintain a permit tracking report and follow up on applications weekly.
• Drop off and pick up permit applications.
• Provide information about the organization, directions, and general inquiries.
• Manage incoming and outgoing mail.
• Oversee clerical supply inventory for model home and office.
• Handle special administrative projects and overflow work.

Skills

Office administration

Microsoft Word

Microsoft Excel

Communication skills

Team collaboration

Tools

Microsoft Office Suite

Job description

At Adams Homes, we like to create win-win situations for our employees, craftsmen, and our clients. For the last 35 years, our success has been built on keeping things simple, along with the design, quality, and affordability of our homes.

We’re seeking an Administrative Assistant to join our team in Columbia, South Carolina. This role plays an important part in supporting our day-to-day operations by helping customers, team members, and partners stay informed, organized, and connected.

We recognize that people are truly what make the difference and that you are only as good as the people with whom you surround yourself. Each member of the Adams Homes family is hired based on the following qualities: a positive “Can Do!” attitude, a strong work ethic, and being a coachable team player.

Job Responsibilities

• Answers incoming telephone calls promptly in a polite, professional manner. Determine the purpose of calls and forward them appropriately while monitoring staff availability
• Assist customers and other team members
• Work alongside third‑party relationships such as lenders, permit authorities, title agents, and trade partners
• Order blueprints, surveys, and other documents for homebuilding permit applications
• Maintain an accurate permit tracking report and follow up weekly on permit applications
• Drop off and pick up homebuilding permit applications
• Answer questions about the organization and provide callers with address, directions, and other general information
• Manage incoming and outgoing mail
• Oversee and assist in ordering clerical supply inventory for the model home and office
• Handle special administrative projects and overflow work from the department, as needed
• Welcomes clients and on‑site visitors cheerfully and professionally; determines the nature of their visit and announces guests to appropriate personnel

Requirements

• Self‑motivated with the ability to thrive in a team‑oriented environment
• Ability to interact professionally with customers, lenders, and team members
• Excellent written and verbal communication skills
• Reliable transportation
• 2+ years of Office Administrative experience preferred
• New Home Builder Experience is a plus
• Proficient in Microsoft Office, including Word and Excel
• Strong computer literacy
• Ability to manage workflow proficiently

Job Location

3790 Fernandina Road, Columbia, SC 29210

Why Adams Homes?

Adams Homes is a leading new homebuilder with 35 years of success, having closed more than 60,000 homes across the Southeast since 1991. Accredited by the BBB, we support more than 200 active agents across 35 offices, all working toward one goal: “VALUE, Simplified.” We create win-win situations for our employees, craftsmen, and clients, and our success is based upon the design, quality, and affordability of our homes.

At Adams Homes, you’ll be part of a culture that works hard, celebrates wins, and delivers exceptional quality to every client.

'It's the people that make the difference.' - Wayne Adams, Founder

Adams Homes is an Equal Opportunity Employer and does not discriminate based on race, ethnicity, gender, age, national origin, sexual orientation, religion, or any other protected characteristic.