New Hire Orientation Programs Lead

State of Illinois; Springfield (IL); Hybrid; USD 63,000 - 90,000; Full time

Job summary

Department of Children and Family Services in Illinois seeks an Administrative Assistant I to coordinate New Hire Orientation and support daily office operations in Springfield. The role involves organizing trainings, managing conference rooms, and ensuring timely communications with internal teams.

Minimum qualifications include four years of college and at least one year of professional experience; the position is unionized and requires passing a background check.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization.

Responsibilities

• Serves as New Hire Orientation Coordinator.
• Coordinates and manages conference room reservations for all New Hire Orientations, working to ensure that each region has an assigned conference room booked monthly.
• Develops strategies to facilitate the fulfillment of Department objectives relative to New Hire Orientation.
• Monitors orientation materials, including email templates, PowerPoint presentations, videos, surveys, and Orientation Handout Booklets to ensure they are reviewed and updated regularly to reflect current information, policies, and procedures.
• Collects, organizes, and reviews orientation survey results to evaluate program effectiveness and identify opportunities for improvement.
• Coordinates post-orientation follow up and feedback.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Education

Four years of college

Job description

Department of Children and Family Services in Illinois seeks an Administrative Assistant I to coordinate New Hire Orientation and support daily office operations in Springfield. The role involves organizing trainings, managing conference rooms, and ensuring timely communications with internal teams.

Minimum qualifications include four years of college and at least one year of professional experience; the position is unionized and requires passing a background check.