NEW HIRE ORIENTATION COORDINATOR

State of Illinois; Springfield (IL); On-site; USD 63,000 - 90,000; Full time

Job summary

The State of Illinois, Department of Children and Family Services, seeks an ADMIN ASSISTANT I in Sangamon County, Springfield. This salaried, union-position role supports New Hire Orientation and administrative coordination.

The starting salary is $5,637 per month with a full range to $8,026, and a four-year college background plus professional experience are required. Essential duties include coordinating orientations, managing conference room reservations, updating materials, and following up

Qualifications

• Four-year college degree preferred, preferably in public or business administration.
• Requires one year of professional experience in a public or private organization.

Responsibilities

• Serves as New Hire Orientation Coordinator.
• Coordinates and manages conference room reservations for New Hire Orientations, ensuring each region has a conference room booked monthly.
• Develops strategies to fulfill Department objectives related to New Hire Orientation.
• Monitors orientation materials (email templates, PowerPoint presentations, videos, surveys, Handout Booklets) and updates them regularly.
• Collects, organizes, and reviews orientation survey results to evaluate program effectiveness.
• Coordinates post-orientation follow up and feedback.
• Performs other duties as required within the scope of duties listed.

Skills

Secretary experience

Administrative assistant experience

Meeting scheduling

Liaison with external entities

Education

4-year college degree

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents > Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:51911
Closing Date: 10/21/2026
Agency:Department of Children and Family Services
Class Title:ADMIN ASSISTANT I - 00501
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary: $5,637/month. Full Range: $5,637-$8,026/month.
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC028 Paraprofessional Human Services Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Essential Functions

• Serves as New Hire Orientation Coordinator.
• Coordinates and manages conference room reservations for all New Hire Orientations, working to ensure thateach region has an assigned conference room booked monthly.
• Develops strategies to facilitate the fulfillment of Department objectives relative to New Hire Orientation.
• Monitors orientation materials, including email templates, PowerPoint presentations, videos, surveys, andOrientation Handout Booklets to ensure they are reviewed and updated regularly to reflect current information,policies, and procedures.
• Collects, organizes, and reviews orientation survey results to evaluate program effectiveness and identifyopportunities for improvement.
• Coordinates post-orientation follow up and feedback.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumeratedabove.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably withcourses in public or business administration.
• Requires one year of professional experience in a public or private organization.

Preferred Qualifications

• 2 years of experience as a secretary or administrative assistant in a public or business organization.
• 2 years of experience organizing and scheduling meetings in a public or business organization.
• 2 years of experience monitoring and tracking projects and assignments in a public or business organization.
• 2 years of experience serving as a liaison with external entities for a public or business organization.

Conditions of Employment

• Requires ability to pass a background check.
• All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Work Hours: Monday-Friday 8:30am-5:00pm
Headquarter Location: 4 W Old State Capitol Plz, Springfield, Illinois, 62701
Work County: Sangamon
Agency Contact: Chelsea Vance
Email: [e-mail]
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).