NEW HIRE ORIENTATION COORDINATOR

State of Illinois; Springfield (IL); On-site; USD 63,000 - 90,000; Full time

Job summary

State of Illinois Office of the Department of Children and Family Services is seeking an Admin Assistant I to coordinate New Hire Orientations and manage related logistics in Springfield. The role involves coordinating conference room bookings, maintaining orientation templates and materials, and facilitating feedback collection to improve the program.

The position requires a four-year college degree and at least one year of professional experience in a public or private organization, with

Qualifications

• Requires a four-year college degree, preferably in public or business administration.
• One year of professional experience in a public or private organization.
• Two years of experience as a secretary or administrative assistant in a public or business organization.
• Two years of experience organizing and scheduling meetings in a public or business organization.
• Two years of experience monitoring and tracking projects and assignments in a public or business organization.
• Two years of experience serving as a liaison with external entities for a public or business organization.

Responsibilities

• Serves as New Hire Orientation Coordinator.
• Coordinates and manages conference room reservations for all New Hire Orientations, ensuring each region has a monthly booked room.
• Develops strategies to facilitate the fulfillment of Department objectives relative to New Hire Orientation.
• Monitors orientation materials, including email templates, PowerPoint presentations, videos, surveys, and Orientation Handout Booklets to keep information current.
• Collects, organizes, and reviews orientation survey results to evaluate program effectiveness and identify opportunities for improvement.
• Coordinates post-orientation follow up and feedback.
• Performs other duties as required or assigned within the scope of listed duties.

Skills

Meeting scheduling

Liaison with external entities

Administrative support

Professional experience

Education

Four-year college degree

Job description

Job Requisition ID: 51911

Closing Date: 10/21/2026

Agency: Department of Children and Family Services

Class Title: ADMIN ASSISTANT I - 00501

Skill Option: None

Bilingual Option: None

Salary: Anticipated Starting Salary: $5,637/month. Full Range: $5,637-$8,026/month.

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 1

Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Serves as New Hire Orientation Coordinator.
• Coordinates and manages conference room reservations for all New Hire Orientations, working to ensure that each region has an assigned conference room booked monthly.
• Develops strategies to facilitate the fulfillment of Department objectives relative to New Hire Orientation.
• Monitors orientation materials, including email templates, PowerPoint presentations, videos, surveys, and Orientation Handout Booklets to ensure they are reviewed and updated regularly to reflect current information, policies, and procedures.
• Collects, organizes, and reviews orientation survey results to evaluate program effectiveness and identify opportunities for improvement.
• Coordinates post-orientation follow up and feedback.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization.

Preferred Qualifications

• 2 years of experience as a secretary or administrative assistant in a public or business organization.
• 2 years of experience organizing and scheduling meetings in a public or business organization.
• 2 years of experience monitoring and tracking projects and assignments in a public or business organization.
• 2 years of experience serving as a liaison with external entities for a public or business organization.

Conditions of Employment

• Requires ability to pass a background check.
• All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About The Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Work Hours: Monday-Friday 8:30am-5:00pm

Headquarter Location: 4 W Old State Capitol Plz, Springfield, Illinois, 62701

Work County: Sangamon

Agency Contact: Chelsea Vance

Email: [e-mail]

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).