New Business Intake Specialist (Remote/Hybrid)

EMERGE; Raytown (MO); Hybride; USD 52 000 - 78 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, and Vision insurance

Life, AD&D, and disability insurance

401(k) retirement plan

Paid vacation, sick time, and holidays

Parking/Transit reimbursement

Employee assistance program

Professional development and career成长

Résumé du poste

EMERGE is partnering with a national AmLaw 100 law firm to secure a New Business Intake (NBI) Coordinator who will support attorneys and legal teams in conflicts checks and new matter openings. The role offers remote or hybrid flexibility for candidates near an office, with scheduling across multiple time zones.

The ideal candidate is detail-oriented, analytical, and organized, with experience handling intake processes and confidentiality. Proficiency in MS Office and legal databases is expected.

Qualifications

• 1+ years of experience in new business intake or conflicts of interest within a law firm.
• Hands-on experience conducting conflicts checks, reviewing potential conflicts, and supporting new client and matter intake processes.
• Familiarity with computerized conflicts databases, new matter intake systems, and legal workflow software.
• Strong research and analytical skills with experience utilizing Dun & Bradstreet, Secretary of State databases, company websites, and other business research resources.
• Excellent organizational and time-management skills with the ability to manage multiple requests and competing deadlines.
• Strong written and verbal communication skills with the ability to collaborate effectively with attorneys, legal administrative assistants, and internal teams.
• Exceptional attention to detail, sound judgment, and the ability to maintain confidentiality when handling sensitive information.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.
• Bachelor's degree preferred; equivalent professional experience considered, with flexibility to work assigned schedules and occasional overtime as needed.

Responsabilités

• Conduct detailed conflict of interest searches and prepare comprehensive reports to support new client and matter intake.
• Research clients, related entities, and potential conflicts using internal databases and external resources, including Dun & Bradstreet and Secretary of State websites.
• Review new business intake requests, engagement letters, and matter information to ensure accuracy and completeness.
• Rerun expired conflict searches, process client and matter adjustments, and maintain accurate records within the firm's intake systems.
• Identify potential conflicts or discrepancies and communicate findings to attorneys and appropriate internal stakeholders.
• Coordinate with attorneys and legal administrative assistants regarding matter openings, request statuses, party information, and required updates.
• Monitor daily workflow, prioritize incoming requests, and ensure timely and accurate completion of assignments.
• Follow established intake policies and procedures while maintaining strict confidentiality of client, attorney, and firm information.
• Collaborate with internal teams to resolve intake issues, improve workflows, and support departmental projects as assigned.

Connaissances

Detail-oriented

Analytical thinking

Organizational skills

Research skills

Written and verbal communication

Time management

Confidentiality

Formation

Bachelor's degree preferred

Outils

Microsoft Office Suite

Dun & Bradstreet

Secretary of State databases

Description du poste

EMERGE is partnering with a national AmLaw 100 law firm to secure a New Business Intake (NBI) Coordinator who will support attorneys and legal teams in conflicts checks and new matter openings. The role offers remote or hybrid flexibility for candidates near an office, with scheduling across multiple time zones.

The ideal candidate is detail-oriented, analytical, and organized, with experience handling intake processes and confidentiality. Proficiency in MS Office and legal databases is expected.