NBI Coordinator

EMERGE; Raytown (MO); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

Life, AD&D, and disability insurance

401(k) retirement plan

Paid vacation, sick time, and holidays

Parking/Transit reimbursement

Employee assistance program

Professional development and career成长

Job summary

EMERGE is partnering with a national AmLaw 100 law firm to secure a New Business Intake (NBI) Coordinator who will support attorneys and legal teams in conflicts checks and new matter openings. The role offers remote or hybrid flexibility for candidates near an office, with scheduling across multiple time zones.

The ideal candidate is detail-oriented, analytical, and organized, with experience handling intake processes and confidentiality. Proficiency in MS Office and legal databases is expected.

Qualifications

• 1+ years of experience in new business intake or conflicts of interest within a law firm.
• Hands-on experience conducting conflicts checks, reviewing potential conflicts, and supporting new client and matter intake processes.
• Familiarity with computerized conflicts databases, new matter intake systems, and legal workflow software.
• Strong research and analytical skills with experience utilizing Dun & Bradstreet, Secretary of State databases, company websites, and other business research resources.
• Excellent organizational and time-management skills with the ability to manage multiple requests and competing deadlines.
• Strong written and verbal communication skills with the ability to collaborate effectively with attorneys, legal administrative assistants, and internal teams.
• Exceptional attention to detail, sound judgment, and the ability to maintain confidentiality when handling sensitive information.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.
• Bachelor's degree preferred; equivalent professional experience considered, with flexibility to work assigned schedules and occasional overtime as needed.

Responsibilities

• Conduct detailed conflict of interest searches and prepare comprehensive reports to support new client and matter intake.
• Research clients, related entities, and potential conflicts using internal databases and external resources, including Dun & Bradstreet and Secretary of State websites.
• Review new business intake requests, engagement letters, and matter information to ensure accuracy and completeness.
• Rerun expired conflict searches, process client and matter adjustments, and maintain accurate records within the firm's intake systems.
• Identify potential conflicts or discrepancies and communicate findings to attorneys and appropriate internal stakeholders.
• Coordinate with attorneys and legal administrative assistants regarding matter openings, request statuses, party information, and required updates.
• Monitor daily workflow, prioritize incoming requests, and ensure timely and accurate completion of assignments.
• Follow established intake policies and procedures while maintaining strict confidentiality of client, attorney, and firm information.
• Collaborate with internal teams to resolve intake issues, improve workflows, and support departmental projects as assigned.

Skills

Detail-oriented

Analytical thinking

Organizational skills

Research skills

Written and verbal communication

Time management

Confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Dun & Bradstreet

Secretary of State databases

Job description

We're partnered with a highly respected national AmLaw 100 law firm seeking a New Business Intake (NBI) Coordinator to join its growing team! This is an excellent opportunity for a legal professional with experience in new business intake and conflicts of interest to support attorneys and legal teams across a nationally recognized firm. This position offers remote or hybrid flexibility for candidates located near one of the firm's offices, with scheduling options across multiple time zones.

This role is ideal for someone who is highly detail-oriented, analytical, and organized, with a strong understanding of law firm conflicts procedures and new matter intake processes. You'll play an important role in conducting conflict checks, researching potential conflicts, coordinating new client and matter openings, and ensuring accuracy and confidentiality throughout the intake process.

REWARDS

• Competitive compensation based on experience and location
• Remote or hybrid work opportunities for candidates located near a firm office
• Medical, Dental, and Vision insurance
• Life, AD&DD, and short- and long-term disability insurance
• 401(k) retirement plan
• Paid vacation, sick time, and holidays
• Parking/Transit reimbursement depending on location
• Employee assistance program and additional employee benefits
• Professional development and long-term career growth opportunities with a nationally recognized law firm

Requirements

• 1+ years of experience in new business intake or conflicts of interest within a law firm
• Hands-on experience conducting conflicts checks, reviewing potential conflicts, and supporting new client and matter intake processes
• Familiarity with computerized conflicts databases, new matter intake systems, and legal workflow software
• Strong research and analytical skills with experience utilizing Dun & Bradstreet, Secretary of State databases, company websites, and other business research resources
• Excellent organizational and time-management skills with the ability to manage multiple requests and competing deadlines
• Strong written and verbal communication skills with the ability to collaborate effectively with attorneys, legal administrative assistants, and internal teams
• Exceptional attention to detail, sound judgment, and the ability to maintain confidentiality when handling sensitive information
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel
• Bachelor's degree preferred; equivalent professional experience considered, with flexibility to work assigned schedules and occasional overtime as needed

Responsibilities

• Conduct detailed conflict of interest searches and prepare comprehensive reports to support new client and matter intake
• Research clients, related entities, and potential conflicts using internal databases and external resources, including Dun & Bradstreet and Secretary of State websites
• Review new business intake requests, engagement letters, and matter information to ensure accuracy and completeness
• Rerun expired conflict searches, process client and matter adjustments, and maintain accurate records within the firm's intake systems
• Identify potential conflicts or discrepancies and communicate findings to attorneys and appropriate internal stakeholders
• Coordinate with attorneys and legal administrative assistants regarding matter openings, request statuses, party information, and required updates
• Monitor daily workflow, prioritize incoming requests, and ensure timely and accurate completion of assignments
• Follow established intake policies and procedures while maintaining strict confidentiality of client, attorney, and firm information
• Collaborate with internal teams to resolve intake issues, improve workflows, and support departmental projects as assigned

Emerge is committed to being an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic. In compliance with applicable employment laws, we provide a fair and equitable hiring process and reasonable accommodations where required. We value diversity and encourage candidates from all backgrounds and experiences to apply.