NBE WSU Temp

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 24,000 - 34,000; Part time

Job summary

Wichita State University is seeking a highly organized Administrative Assistant to support the Veteran Student Support Services program. This on-site role serves as the first point of contact for students, faculty, staff, and community partners, handling reception, clerical tasks, and light database work.

The position requires attention to detail, dependability, and the ability to work collaboratively in a student-centered environment, with duties spanning event coordination, records

Qualifications

• Associate's degree or coursework in business, office administration, or a related field.
• Experience with database management, data entry, or student information systems.
• Experience working in higher education, TRIO programs, or student services.
• Familiarity with military culture and serving veterans, service members, and military-connected students.
• Experience coordinating meetings, workshops, or special events.

Responsibilities

• Provide professional front-office reception and customer service to students, faculty, staff, and visitors.
• Answer and direct phone calls, emails, and other communications.
• Schedule appointments and maintain staff calendars as needed.
• Prepare correspondence, reports, spreadsheets, and other program documents.
• Perform data entry and maintain accurate student records in program databases and university systems.
• Assist with tracking student participation, services, and outcomes to support federal grant reporting.
• Organize and maintain electronic and paper files in accordance with university and federal confidentiality requirements.
• Assist with planning and coordinating workshops, orientations, student events, and outreach activities.
• Order, organize, and maintain office supplies and program materials.
• Support the VSSS team with special projects and other administrative duties as assigned.

Skills

Customer service

Front-office reception

Data entry

Calendar management

Documentation

Education

Associate's degree or coursework in business/office administration

Tools

Databases

Student information systems

Job description

Department Veteran Student Support Services

Campus Location Wichita, KS - WSU Main Campus

Hire Type Part Time

Pay $21/hr

Work Schedule work is performed on-site and inperson. Mon - Fri, 12-5

Export Compliance Requirement No export control requirement.

Job Story

Veteran Student Support Services (VSSS), a federally funded TRIOprogram at Wichita State University, is seeking a highly organized,customer-focused Administrative Assistant to support the dailyoperations of the program. This position serves as the first pointof contact for students, faculty, staff, and community partnerswhile providing administrative, clerical, and light databasesupport that contributes to the success of military-connectedstudents.

The ideal candidate is detail-oriented, dependable, and enjoysworking in a collaborative, student-centered environment. Thisposition plays an important role in maintaining accurate studentrecords, supporting program events, and ensuring compliance withfederal reporting requirements.

Job Summary

Job Duties

• Provide professional front-office reception and customer service tostudents, faculty, staff, and visitors.
• Answer and direct phone calls, emails, and othercommunications.
• Schedule appointments and maintain staff calendars as needed.
• Prepare correspondence, reports, spreadsheets, and other programdocuments.
• Perform data entry and maintain accurate student records in programdatabases and university systems.
• Assist with tracking student participation, services, and outcomesto support federal grant reporting.
• Organize and maintain electronic and paper files in accordance withuniversity and federal confidentiality requirements.
• Assist with planning and coordinating workshops, orientations,student events, and outreach activities.
• Order, organize, and maintain office supplies and programmaterials.
• Support the VSSS team with special projects and otheradministrative duties as assigned.

Required Education

This is specific to each position and department. See additionalrequirements and/or preferences.

Additional Requirements

Required Experience

This is specific to each position and department. See additionalrequirements and/or preferences.

Preferred Qualifications

• Associate's degree or coursework in business, officeadministration, or a related field.
• Experience with database management, data entry, or studentinformation systems.
• Experience working in higher education, TRIO programs, or studentservices.
• Familiarity with military culture and a commitment to servingveterans, service members, and military-connected students.
• Experience coordinating meetings, workshops, or specialevents.

Additional Information

Physical Requirements

Ability to remain in a stationary position. Ability to operate acomputer and other office equipment including but not limited tophone, printers, copiers, and calculators. Ability to communicatewith others and accurately exchange information.